The Salvation Army of North Texas · 2 months ago
Administrative Assistant II - mc (2649)
Tulsa, OK, USA
Full-time
Onsite
New Grad, Entry LevelThe Salvation Army of North Texas is seeking an Administrative Assistant II to perform advanced and confidential administrative tasks. This role involves managing donor records, coordinating meetings and events, and providing general administrative support to ensure smooth operations within the department.
Non-profit Organization Management
Responsibilities
Performs data entry and maintenance of donor records and donor relations using the Development Department donor software management system
Administers the processing and receipting of gifts, donated monies, sorts, and records incoming gifts; prepares acknowledgement letters for certain donors; inputs data into the computer
Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, programs, statistics, invoices, agendas, donor correspondence, and donor acknowledgements, ensures the accuracy, completeness, and timeliness of the same
Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures
Researches, compiles, interprets, and summarizes information for various reports, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries
Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner
Answers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner
Receive, open, and distribute mail in a timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail
Performs various bulk-mail activities; distributes information regarding The Salvation Army's services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same
Event Planning duties include organizing every aspect of an event, attending, and monitoring activities, and communicating with committee members to keep the project aligned with their goals. This includes planning budgets, booking venues, liaising with suppliers, managing logistics, and presenting post-event reports
Compiles information for booklets, kits, notebooks, etc. for conferences, seminars, meetings
Coordinate arrangements for routine meetings; ensure that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary
Performs various clerical and support work associated with special projects, seasonal events, and committee meetings. Leads special projects as requested and performs other related duties as assigned
Plans and executes successful events including preparation of pre- and post- event analyses to assess opportunities, provide recommendations for future actions and improvements, and implement as appropriate
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc
Processes invoices for payment to include requisition and check request; receive and process checks. Maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner
Answers and directs all incoming calls and use of paging system when necessary; assists other departments while relieving the Receptionist
Performs other related work as required
Qualification
Required
High school diploma or G.E.D
Prefer to have secretarial courses from a technical or vocational school or training or experience which provides the required knowledge, skills, and abilities
Driver License
Benefits
Paid Time Off
Retirement Savings Plan available
Supplemental Insurance available
Voluntary Life Insurance available and more!
Company
The Salvation Army of North Texas
The Salvation Army of North Texas provides a range of services to combat poverty, addiction, and homelessness at 21 centers of operation in Dallas and Rockwall, Tarrant and Ellis, and Denton and Collin counties.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase