Apply on Employer Site

Allentown School District · 2 months ago

Confidential Administrative Secretary for Chief Academic Officer

Allentown, PA

Full-time

Onsite

Entry Level

$60K/yr - $60K/yr

2+ years exp

Allentown School District is seeking a Confidential Administrative Secretary for the Chief Academic Officer. This role involves providing exceptional customer service while maintaining confidentiality and supporting various Human Resources functions, including recruitment, onboarding, and compliance.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor

Assists in maintaining accurate records related to the supervisor’s progress toward achieving identified goals

Assists with maintaining accurate entries and records in the Human Resources information system and employee files

Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications

Receives and processes resignations/off-boarding for Act 93 & AEA employees

Organizes and maintains an efficient file system and files correspondence and other records for the supervisor

Greets scheduled visitors and conducts them to appropriate areas or persons

Conducts research, and compiles and types statistical reports as required by the supervisor

Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents

Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives

Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements

Prepares outgoing mail and correspondence, including e-mail and faxes

Prepares items for the personnel section of the Board’s monthly agenda for the Board’s approval

Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor

Qualification

Microsoft OfficeHuman Resources Information SystemsCustomer serviceRecord keepingWritten communicationProblem solvingConfidentiality

Required

Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience

Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Satisfactory work record & criminal/child abuse clearances (Acts 34 and 151)

Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software

Consistent record of satisfactory work performance

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions