Pappageorge Haymes Partners · 2 months ago
Billing Assistant
Chicago, IL
Full-time
Onsite
Entry Level
$55K/yr - $70K/yr
2+ years expPappageorge Haymes Partners (PH) is seeking a professional Billing Assistant to join their team. The role involves managing project billing and financial administration, ensuring accuracy in billing processes, and coordinating communication with Project Managers and clients regarding billing matters.
ArchitectureInterior DesignProject Management
Responsibilities
Manage monthly draft billing using Interactive Billing, ensuring all deadlines are met
Run financial reports and process project billing in alignment with contract terms and approved rate schedules
Generate project reports for Project Managers, ensuring accuracy of calculations and data
Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects
Process time and expense transfers within or between projects
Review employee timesheets for billing accuracy
Make labor and timesheet adjustments as needed after timesheets are posted
Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications
Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services
Distribute draft invoices to Project Managers for review and coordinate follow-up
Handle client and contractor inquiries related to project billing and accounting records
Qualification
Required
Organized self-starter with strong attention to detail
Problem-solving mindset
Ability to work independently
Manage monthly draft billing using Interactive Billing, ensuring all deadlines are met
Run financial reports and process project billing in alignment with contract terms and approved rate schedules
Generate project reports for Project Managers, ensuring accuracy of calculations and data
Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects
Process time and expense transfers within or between projects
Review employee timesheets for billing accuracy
Make labor and timesheet adjustments as needed after timesheets are posted
Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications
Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services
Distribute draft invoices to Project Managers for review and coordinate follow-up
Handle client and contractor inquiries related to project billing and accounting records
Proficient in MS Office, including Word and Excel
Strong analytical and reporting capabilities
Highly organized with strong attention to detail and a proactive, problem-solving mindset
Able to manage competing deadlines and adapt to shifting priorities
Familiar with project-based accounting principles and procedures
Self-directed and dependable, with the ability to work independently
Preferred
Familiarity with professional services environments
Bachelor's degree in Accounting, Finance, or a related field
2+ years of relevant experience in the architecture or engineering (A/E) industry
Benefits
Employer-paid health insurance
Life insurance
Long-term disability coverage
Dental and vision insurance
401(k) with an employer match
Employee Stock Ownership Plan (ESOP)
Paid vacation and personal days
Discretionary performance bonus
Company
Pappageorge Haymes Partners
Pappageorge Haymes Partners is an architecture firm that specializes in designing and planning urban style single homes to high-rises.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gregory Klosowski, AIA
Partner
Timothy Kent, AIA
Partner
Recent News
2025-09-16
2025-04-24
2025-04-16
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