NEOGOV · 2 months ago
Contracts Clerk - SR-12
Future vacancies with immediate vacancy in Hilo, HI
Full-time
Hybrid
Mid Level
$45K/yr - $45K/yr
3+ years expNEOGOV, associated with the County of Hawai`i, is seeking a Contracts Clerk to perform specialized administrative clerical functions related to contracts. The role involves coordinating contract activities, reviewing requests, maintaining records, and ensuring compliance with regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinates the activities and responsibilities necessary to initiate, execute, fulfill, and terminate contracts and agreements
Receives, reviews, and monitors requests for personal services, professional services, procurement of other goods and services, and agreements
Routes contract documents and agreements to applicable agencies and follows through on routing to ensure timeliness and the propriety of funds and legality prior to execution
Transmits documents to contractors, professional service providers, vendors, other departments and agencies, and third parties for execution; ensures timely return of executed contracts
Receives and reviews executed contracts and agreements for proper signature, notary and bid bonds, insurance certificates, performance bonds, etc
Prepares transmittal letters for distribution of executed contracts and agreements to all appropriate parties and agencies
May prepare correspondence to unsuccessful bidders and returns bid bonds
May maintain records and coordinate the deposit and return of negotiable instruments used as bid and/or performance bonds
Maintains status information on contracts and agreements; follows up on expiring insurance certificates and secures current certificates
Receives department's acknowledgment of services provided, drafts letters to all appropriate parties and agencies acknowledging fulfillment of contract or services, and may initiate the return of performance bonds
Sets up and maintains appropriate files and records
Compiles operational data and makes necessary periodic and special reports
Performs a variety of difficult clerical or routine administrative work which may include account recordkeeping
Gives information and resolves complaints over the counter or telephone involving interpretation and explanation of rules, regulations, policies, and procedures, terms of contracts and agreements, and knowledge of department's and/or division's purposes and functions
Performs other related duties as required
Qualification
Required
Graduation from high school
Three (3) years of clerical experience, of which one (1) year shall have included activities in purchasing and/or processing of contracts or agreements and included contact with the public
An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis
Knowledge of basic principles, practices, purposes, and formats of purchasing documents and contracts
Knowledge of office practices and procedures
Knowledge of grammar, spelling, and word usage
Ability to understand, explain, and apply applicable provisions of ordinances, laws, and regulations governing contract purchasing procedures
Ability to set up and maintain files and records
Ability to prepare statistical reports
Ability to operate standard office machines and equipment including the word processor
Ability to deal courteously and effectively with the public and other County employees
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations
Benefits
Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. *(Not all Departments/Agencies participate and not all positions are eligible.)*
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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