AMS Workplace Technology · 2 months ago
Facility Space Planner & Project Manager In-Office Required
Englewood Cliffs, NJ
Full-time
Onsite
Senior Level
5+ years expAMS Workplace Technology is seeking a Facility Space Planner & Project Manager to support the planning, design, and delivery of workplace initiatives within their corporate headquarters. This role involves collaborating with various departments to ensure that space solutions align with company strategy and operational goals while managing small to medium-sized projects related to office renovations and relocations.
Facilities Services
Responsibilities
Lead the development and maintenance of floor plans in AutoCAD, seating charts, and adjacency studies for all headquarters departments
Partner with department leaders and HR to align workspace assignments with headcount projections, hybrid work strategies, and business growth
Conduct utilization studies and occupancy analyses to inform space optimization and strategic planning efforts
Develop test fits, move plans, and scenario plans to accommodate reorganizations, team expansions, or leadership directives
Ensure workplace layouts reflect company design standards, sustainability goals, and accessibility requirements
Maintain accurate occupancy data within clients IWMS or CAFM system (e.g., FM Systems)
Support headcount forecasting, departmental allocations, and seat assignment tracking
Generate occupancy, utilization, and scenario planning reports as requested by leadership
Conduct MAC (Move, Adds, Changes) activities for the business
Perform on-site validations to ensure data accuracy and consistency across systems
Prepare regular and ad hoc reports on occupancy, space efficiency, and planning metrics
Provide insights to client’s leadership team to inform space strategy and future portfolio decisions
Manage furniture inventory across assigned locations, to support maintaining standards, stock, and reuse initiatives
Coordinate with vendors and internal stakeholders on new furniture procurement and installation
Maintain accurate documentation of all furniture assets and configurations
Manage the full lifecycle of small to medium headquarters projects, including office renovations, department relocations, reconfigurations, and furniture refreshes
Define project scopes, budgets, and schedules while coordinating with architects, engineers, vendors, and contractors
Facilitate project kickoffs, design reviews, and stakeholder communications to ensure alignment with company priorities
Oversee construction and installation activities to ensure quality, safety, and minimal disruption to business operations
Manage procurement and installation of furniture, signage, and workplace technology to deliver a complete, ready-to-use environment
Collaborate with IT and Security teams to plan infrastructure and access needs for workplace projects
Support change management and communication efforts for space transitions and relocations
Maintain accurate as-built drawings, occupancy data, and space metrics in CAFM/IWMS systems
Contribute to long-term real estate strategy discussions by providing data and insights on space utilization and cost efficiency
Partner with sustainability and workplace experience teams to promote environmentally responsible and employee-centered design decisions
Qualification
Required
Bachelor's degree in Interior Design, Architecture, Facilities Management, Project Management or related field
Minimum 3–5 years of experience in corporate space planning or workplace project management, ideally in a headquarters or multi-department setting
Proficiency in AutoCAD required; familiarity with IWMS/CAFM tools (e.g., FM:Systems, TRIRIGA, Archibus, knowledge of Revit, Excel, and space analytics software preferred
Strong understanding of workplace design principles and furniture systems
Ability to interpret architectural drawings and construction documentation
5+ years of experience in corporate space planning and workplace project management, ideally in a headquarters or multi-department setting
Strong understanding of workplace planning principles, building systems, and construction processes
Excellent interpersonal and communication skills, with ability to collaborate effectively across multiple business functions
Proven ability to manage multiple projects concurrently in a fast-paced corporate environment
Preferred
PMP, LEED, or NCIDQ, WELL accreditation preferred
Bilingual proficiency in English and Korean is preferred to support coordination and communication with Korea-based teams but not required
Benefits
401(k) matching
Bonus based on performance
Company parties
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Wellness resources
Company
AMS Workplace Technology
AMS Workplace Technology (AMS) is a leading Premier Certified Business Partner with FM:Systems of 22 years that specializes in consulting, design, and implementation of facilities management software and technology solutions.
11-50 employees
Funding
Current Stage
Early StageRecent News
2023-12-15
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