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USAJOBS · 2 months ago

EXECUTIVE SUPPORT SPECIALIST

Scott AFB, Illinois, USA

Full-time

Onsite

Entry, Mid Level

$76K/yr - $99K/yr

1+ years exp

USAJOBS is part of the U.S. Transportation Command and is seeking an Executive Support Specialist. The role involves providing administrative support to the Director of the USTRANSCOM Manpower and Personnel Directorate, planning and executing high-level projects, and managing various administrative programs.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serves as the principal staff assistant and subject matter expert to the Director of the USTRANSCOM Manpower and Personnel Directorate for all administrative support programs

Identifies the need for, plans, coordinates, and executes various high-level projects affecting virtually any program/functional area with in the Directorate

Serves as the Directorate Information technology commodities requirements validation officer (RVO), Functional Area Communications Computer Systems Manager (FACCSM), and Knowledge Management Gatekeeper

Assists the directorate executive officer in the development, preparation, submission, and execution of the directorate budget and financial submissions

Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing, and reformatting electronic drafts, and updating or revising existing databases or spreadsheets

Qualification

HR Management Information SystemsDatabase managementMicrosoft Office SuiteSharePointBudget managementProject coordinationOffice automation softwareCommunication skillsOrganizational skills

Required

Must be a U.S. citizen

Males born after 12-31-59 must be registered for Selective Service

Resume and supporting documents (See How To Apply)

Suitable for Federal employment, determined by a background investigation

May be required to successfully complete a probationary period

Work Schedule: Full Time

Overtime: Occasionally

Tour of Duty: Flexible

Recruitment Incentives: May be Authorized

Fair Labor Standards Act (FLSA): Exempt

Financial Disclosure: Not Required

Telework Eligibility: This position is telework eligible at management's discretion

The position requires the incumbent to be able to obtain and maintain a Secret Clearance

One year of specialized experience equivalent to the GS-09 grade level in the Federal service

Knowledge of HR Management Information Systems and Database management, SharePoint, and Microsoft professional software packages to include PowerPoint, Excel, Word, Access, and Adobe PDF

Plans, organizes work, and manages administrative programs and functions of an organization to meet deadlines

Uses office automation software programs, tools, techniques to support office operations and produce a variety of documents such as memos, reports, spreadsheets, databases, and graphs

You MUST provide transcripts or other documentation to support your educational claims

All materials must be submitted by the closing date of the announcement

One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study

If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study

Unofficial transcripts from U.S. Department of Education accredited colleges, universities, schools, or institutions listing your name, the name of the school, the date and degree awarded, and the list of classes and credits earned are acceptable for the application process

If selected, official transcripts are required before a firm job offer is made

A photocopy of your degree/diploma is not acceptable

When relying on foreign education, submit transcripts and a copy of the equivalency evaluation results letter with a course-by-course listing

Documents must be in English or include an English translation

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications