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Loyola Marymount University · 2 months ago

Senior Administrative Coordinator

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$25.87/hr - $32.31/hr

4+ years exp

Loyola Marymount University is seeking a Senior Administrative Coordinator to support the Dean's Office in the Frank R. Seaver College of Science and Engineering. This role involves performing complex administrative tasks, collaborating with staff, and serving as a liaison between various departments while maintaining professionalism and confidentiality.

AlumniEducationTraining

No H1B

Responsibilities

Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain a high level of confidentiality

Work in collaboration with other Dean’s Office staff to advance the college’s priorities through a broad range of administrative support

Serve as a liaison between the Dean’s Office and the college’s academic departments as well as other collaborative partners across the university. Maintain professionalism, confidentiality and timeliness in oral and written communication

Prepare high-level correspondence and executive presentations and reports; edit and proofread documents; gather data, create and manipulate spreadsheets; maintain college-level records and databases

Assist with recruitment, application and selection efforts for college-level programs; provide administrative support for program activities

Maintain calendars and coordinate meetings (including regular committee meetings), events and/or conferences as needed; organize meals and prepare meeting minutes; may coordinate itineraries involving travel

Make purchases, pay invoices and authorize reimbursements and award payments. Monitor and reconcile expenses via Workday

Perform other duties as assigned or requested

Qualification

Microsoft OfficeData managementAdministrative experienceCommunication skillsCustomer serviceConfidentiality

Required

Minimum of 4 years administrative experience with increasing responsibilities; academic environment experience highly desirable

Ability to interact proficiently with students, faculty, and other staff members

Demonstrated excellence in communication skills, both written and oral

Advanced knowledge of and competency with Microsoft Office Professional systems and demonstrated expertise with data management in Microsoft Excel

Ability to learn new computer applications under the provision of employer-provided training

Typically a Bachelor's degree or equivalent experience

Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in the field of teacher education in higher education