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Biological Sciences Division at the University of Chicago · 2 months ago

Manager, Internal Medicine Residency Program

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$90K/yr - $120K/yr

7+ years exp

The University of Chicago's Biological Sciences Division is dedicated to preparing diverse trainees in internal medicine. The Manager of the Internal Medicine Residency Program oversees day-to-day operations, ensures compliance with accreditation bodies, and manages various aspects of the residency training program.

Higher Education

Responsibilities

Under the general supervision of the Administrator and Program Director, direct and oversee the administrative activities of the Internal Medicine and Med/Peds Residency Programs

Plan yearly operating budget in conjunction with Administrator. Manages the operating budget in consultation with the administrator

Manage recruitment-related expenditures: advertising, booth fees, print materials, and web page

Establish and communicate guidelines for academic related expenditure requests involving educational materials, educational travel, and conference registration

Submit expenditures based on availability of funds and/or appropriateness to account budget. Develop and enforce procedures and operating standards to assure accuracy and compliance to department, university, and agency policies. This includes section purchasing, accounts payable, funds transfers, and other financial related activities using the University accounting system and section shadow files

In consultation with the Program Director and Administrator, develops the annual work plan and anticipates/projects planning for the academic year

Develop and implement methods and procedures for accomplishment of short and long-term program initiatives and goals. Evaluate the degree to which program objectives are achieved and provide feedback to the director

Join with residency program and department leadership to develop and implement new systems and administrative policies, educational programs, and recruitment strategies

Manage and organize day-to-day administrative operations, including the supervision of employees, managing program facilities, and payroll functions

Work with chief residents to direct the complex schedule development, ensuring consistency with specifications for each residency track and considerations of prerequisites for rotations and on-call coverage, department preferences on timing, constraints on sequence, number of residents on a rotation, etc

Determine special needs within residency tracks and assures that department, education and regulatory criteria are met

Design administrative projects with chief medical residents, sharing longitudinal program experience to provide context for new initiatives

Monitor and maintain current awareness of individual resident curriculum and activities. Ensure appropriate documentation of training experience for compliance with ACGME requirements for program accreditation

Direct yearly recruitment activities for multiple tracks within the residency program

Direct the faculty selection committee, in conjunction with the Program Director. Uphold and monitor faculty commitment to recruiting. Organize and supervise their review of applicant folders

Uses national and professional society data to evaluate recruitment activities with a constant eye toward improvement

Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases

Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations

Performs other related work as needed

Qualification

Healthcare experienceManagement experienceResidency recruitmentAdvanced degreeFellowship training programsAnalytical skillsInterpersonal skillsCommunication skillsOrganizational skillsAttention to detail