Biological Sciences Division at the University of Chicago · 2 months ago
Project Assistant IV
Chicago, IL
Full-time
Onsite
Mid Level
$23.08/hr - $33.79/hr
3+ years expThe Biological Sciences Division at the University of Chicago is seeking a Project Assistant IV to support the Center Director and research faculty. The role involves coordinating administrative needs, managing calendars, assisting with travel arrangements, and overseeing recruitment efforts.
Higher Education
Responsibilities
Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming
Provide clerical support for assigned faculty members including manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements
Triage CDRP emails and telephone calls for action. Resolve mostly routine and some complex inquiries
Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting, etc.)
Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects and Center programming, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account
Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials
Provide back-up support to other faculty, when needed
Other duties as assigned
Qualification
Required
High school diploma or equivalent required
Three years of office experience required
Proficiency with Microsoft Office suite required
Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.)
Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions
Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines
Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment
Anticipate faculty member's needs and act accordingly
Preferred
Bachelor's degree preferred
Hospital or academic medical center experience preferred
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
Biological Sciences Division at the University of Chicago
As part of the University of Chicago, the Biological Sciences Division (BSD) pursues globally impactful solutions to seemingly unsolvable challenges.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase