Park Hill School District ยท 2 months ago
Administrative Assistant - Support Services
Kansas City, MO
Full-time
Onsite
New Grad, Entry Level
$22/hr - $22/hrPark Hill School District is seeking an Administrative Assistant - Support Services to provide support to department activities, particularly in managing transportation issues and purchasing activities. The role involves assisting with vendor compliance, overseeing daily operations, and responding to inquiries related to transportation and purchasing processes.
Education Management
Responsibilities
Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements
Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit
Assists patrons, parents, students, and bus vendor in resolving bus transportation issues
Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes
Evaluates vendors for the purpose of determining their capability for performing to established specifications
Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services
Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures
Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and district requirements/regulations
Oversees required processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support district operation
Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions
Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements
Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties
Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices
Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring compliance with budgetary guidelines
Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
Qualification
Required
Bachelors degree in job-related area
Job related experience with increasing levels of responsibility is desired
Operating standard office equipment including utilizing pertinent software applications
Planning and managing projects
Budgeting and financial management
Developing effective working relationships
Auditing financial reports
Basic math skills, including calculations using fractions, percents, and/or ratios
Ability to read a variety of manuals, write documents following prescribed formats, and/or present information to others
Ability to understand complex, multi-step written and oral instructions
Knowledge of personnel processes
Knowledge of pertinent codes, policies, regulations and/or laws
Knowledge of federal and state purchasing regulations
Knowledge of education code
Knowledge of budget management and accounting
Knowledge of accounting/bookkeeping principles
Knowledge of business telephone etiquette
Knowledge of concepts of grammar and punctuation
Ability to practice cultural competency while working collaboratively with diverse groups and individuals
Ability to schedule activities and/or meetings
Ability to gather and/or collate data
Ability to use job-related equipment
Flexibility to work with others in a variety of circumstances
Ability to work with data utilizing defined but different processes
Ability to operate equipment using defined methods
Ability to work with a wide diversity of individuals
Ability to work with similar types of data
Ability to utilize job-related equipment
Some problem solving may be required to identify issues and select action plans
Independent interpretation of guidelines for problem solving with data
Moderate problem solving with equipment
Ability to communicate with diverse groups
Ability to meet deadlines and schedules
Ability to work as part of a team
Flexibility to changing conditions
Ability to work with multiple projects
Ability to deal with frequent interruptions and changing priorities
Ability to maintain confidentiality
Company
Park Hill School District
Park Hill School District is one of the treasures of the Kansas City metropolitan area.
Founded in 1951
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Derrick Unruh
Chief Technology Officer
Kelly Wachel, APR
Chief Communications Officer (CCO)
Recent News
Government Technology US
2025-05-17
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