Paradise Valley Unified School District ยท 2 months ago
2025-26 Administrative Assistant III/CE - Community Education
Phoenix, AZ
Full-time
Onsite
Mid Level
$17.50/hr - $17.50/hrParadise Valley Unified School District is looking for an Administrative Assistant III for Community Education. This role involves coordinating projects, providing administrative support, and maintaining department functions to ensure efficient operation.
Education Management
Responsibilities
Coordinates and executes a wide variety of projects, functions and/or program components (e.g. action plans, meetings, in-service events, placement of advertisement and/or job orders, etc.) for the purpose of completing activities and/or delivering services in a timely fashion
Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators and staff
Maintains manual and electronic files, department budgets and accounts (e.g. accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up-to-date reference and audit trail
Participates in a variety of meetings, workshops, and/or trainings (e.g. site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees
Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations
Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. iVision reports, TES tracking, CE registration system, Infinite Campus, evaluations, work orders, school publications, employee absences, reports for board approval, high profile employee discipline documents, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
Schedules a wide variety of activities (e.g. appointments, trainings, interviews, calendars, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors
Supervises assigned personnel as directed by the administrator for the purpose of ensuring their department and individual performance objectives are met
Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities
Sets up technology needed for presentations or workshops (e.g. professional development sessions, presentations, etc.) for the purpose of ensuring the appropriate equipment is available for the event
Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
Qualification
Required
High school diploma or equivalent
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card
Operating standard and specialized office equipment including using Microsoft office products and job related software applications
Preparing and maintaining accurate records
Customer service
Screening telephone calls
Analyzing budgets
Analyzing data
Using pertinent software applications
Mathematical calculations using algebra, fractions, percents, and/or ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Analyzing situations to define issues and draw conclusions
Solving practical problems
Business telephone etiquette
Common office machines
Office methods and practices
Grammar, spelling and punctuation
Recordkeeping and record retention practices
Bookkeeping practices
Codes, laws, rules, regulations, policies, and grants
Scheduling activities, meetings, and/or events
Gathering and/or collating data
Using basic and specific job-related equipment
Flexibility to work with others in a variety of circumstances
Working with data utilizing defined and similar processes
Operating equipment using defined methods
Working with a diversity of individuals and/or groups
Working with a variety of data
Utilizing job-related equipment
Identifying issues and creating action plans
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with frequent interruptions
Accuracy and attention to detail
Dealing with frequent interruptions
Organizing tasks
Preferred
Job related experience with increasing levels of responsibility is desired
Company
Paradise Valley Unified School District
PVSchools is a place where every child's journey is fueled by passion, curiosity, and endless possibilities.
Founded in 1913
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Gershowitz
INTERNSHIP COORDINATOR FOR CREST
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