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Preg O'Donnell & Gillett PLLC · 2 months ago

Front Desk Receptionist and E-Billing Assistant

Seattle, WA

Full-time

Hybrid

New Grad, Entry Level

$25/hr - $35/hr

Preg O’Donnell & Gillett is a regional, full-service litigation and business firm seeking a Reception and E-Billing Assistant for their Seattle office. This role supports both front desk operations and billing functions, requiring strong organizational skills and excellent communication.

ConsultingInsurance

Diversity & Inclusion

Responsibilities

Answer incoming phone calls and direct them appropriately

Greet clients, visitors, and vendors with professionalism and warmth

Receive and distribute incoming deliveries

Manage incoming and outgoing mail

Set up conference rooms for meetings, including technology and refreshments

Monitor and order office supplies as needed

Assist with scanning, copying, and general administrative support

Spell check and proofread client bills for accuracy

Print, save, and distribute pre-bills to attorneys

Make requested narrative edits to billing entries

Save and organize expense backup documentation

Interact with attorneys regarding billing questions and clarifications

Submit finalized bills via e-billing platforms, email, and mail

Qualification

E-Billing platformsAttention to detailOrganizational skillsCommunication skillsMultitaskingProactive thinkingDiscretionIndependent workCollaborative work