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Husch Blackwell · 1 day ago

Administrative Resource Team Assistant (Entry-Level Legal Assistant)

Kansas City, MO

Full-time

Onsite

Entry Level

1+ years exp

Husch Blackwell LLP is a full-service litigation and business law firm committed to diversity and inclusion. They are seeking an Administrative Resource Team Assistant who will provide administrative and clerical support within the law firm environment, assisting with document management, meeting arrangements, and various administrative tasks.

Law EnforcementLegalService Industry

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Assists with typing, transcribing, and revising documents

Makes meeting arrangements and travel arrangements; creates itineraries for travelers

Prepares expense statements, reimbursement requests and other Chrome River responsibilities

Assists with saving and profiling pleadings and other documents in document management system

Enters billable time and makes revisions to time entries and prebills as needed

Assists with creating and organizing notebooks, large mailings, and file organization

Provides on-site support, including mailing, copying, printing, scanning

Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness

Updates project log with pending and completed tasks

Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters

Copes successfully with office demands, remaining calm under pressure

Conducts all business in a confidential manner

Other duties as assigned

Retrieve, open-date-stamp, sort and scan incoming mail, related to immigration team. Save to appropriate folders, and process as directed

Prepare and submit detailed expense reports for all USCIS filing fees, ensuring accuracy and compliance with firm policies

Collect and organize receipts and supporting documentation for all other credit card transactions related to immigration casework (e.g., courier fees, postage, travel)

Liaise with the finance or accounting department to ensure timely reimbursement and accurate record-keeping

Organize and maintain physical files for all active and closed immigration cases (with the information governance team)

Periodically audit physical files to ensure completeness and consistency with electronic records

Coordinate with InfoGov for archiving or retrieving long-term files as needed

Ensure that approval notices and letters are saved in the correct locations

Assist with special projects, such as preparing for I-9 audits, or updating procedural manuals

Participate in team meetings, take notes, and distribute meeting minutes

Qualification

Microsoft Office SuiteTyping speed 60 wpmDocument management systemClerical supportProofreading skillsOrganizational skillsTeamworkCommunication skills

Required

High School Diploma or GED required

1-2 years' relevant experience required

Minimum typing speed of 60 wpm

Basic proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel required

Preferred

2-year degree preferred

preferably in a legal environment

Company

Husch Blackwell

Glassdoor4.2

An industry-focused, full-service litigation and business law firm with locations in 15 U.S. cities and in London.

Founded in 1916

Kansas City, Missouri, USA

1001-5000 employees

http://www.huschblackwell.com/

H1B Sponsorship

Husch Blackwell has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2023 (1)

2022 (1)

2021 (2)