USAJOBS · 2 months ago
MWR Human Resources Assistant
Monterey, CA , USA
Full-time
Onsite
Entry Level
$55K/yr - $61K/yr
1+ years expUSAJOBS is seeking a Human Resources Assistant to support the Non-Appropriated Fund HR Office at Naval Support Activity Monterey. The role involves performing office clerical duties related to HR functions, including recruitment, onboarding, and maintaining personnel files.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following:
Contacts selectees and offers positions
Provides initial background investigation documents to appointees after offer of position
Prepares new hire documents for orientation
Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely
Maintains job vacancy files, ensuring adherence to regulations
Notifies applicants of non-selection
Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas
Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response
May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes
May be required to present HR-related training to FFR personnel
Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes
Enters data into recruitment and staffing trackers for updates
Maintains various files; performs file disposals according to prescribed schedule
May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above
Generates reports serving various purposes (e.g., staffing rates, due dates, etc.)
Recommends changes to standard procedures
Attends required local and regional meetings as HR representative
Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness)
Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc
Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information
Assists with coordination of annual enrollment efforts and monthly new hire enrollments
Qualification
Required
Must be a U.S. Citizen
Must successfully pass the E-Verify employment verification check
Must be able to obtain and maintain a T3 Secret Security Clearance
1 year of clerical and/or admin experience
Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability
Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner
Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure)
Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned
Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g. USA STAFFING)
Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook)
Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned
Ability to communicate effectively both orally and in writing
Must possess interpersonal skills
Preferred
2 years NAF HR experience preferred
Benefits
Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness).
Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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