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Imagine Learning · 2 days ago

ATS Systems Administrator/Talent Acquisition Operations Manager

United States

Full-time

Remote

Senior Level, Lead/Staff

$80K/yr - $90K/yr

10+ years exp

Imagine Learning is a leading provider of digital-first K–12 curriculum solutions, committed to igniting learning breakthroughs. The Talent Acquisition Operations Manager will manage and improve Talent Acquisition systems and processes, ensuring operational excellence and compliance while leading a high-performing administrative team.

EdTechEducationLanguage LearningSoftwareTraining

Responsibilities

Lead a collaborative Talent Acquisition administrative team responsible for requisition and offer creation, ATS data management, and new hire pre-boarding

Serve as the strategic lead and administrator for the ATS and onboarding platforms, ensuring optimal configuration, user support, and system performance

Collaborate with HRIS, IT, and vendor partners to ensure system integrations and data accuracy across platforms

Develop and maintain dashboards and KPIs to measure recruiting efficiency, compliance, and candidate experience

Monitor and improve system workflows to enhance recruiter and hiring manager experience

Oversee the administration of background check, I-9, E-Verify, and other pre-boarding processes, ensuring efficiency, accuracy, and compliance

Ensure compliance with all local, state, and federal laws and regulations related to hiring, onboarding, diversity, and budget restrictions

Use systems and tools to generate reports, analyze data, and identify risks and opportunities across the Talent Acquisition function

Create and maintain online Talent Acquisition resources

Plan and execute training for hiring managers and talent acquisition team on talent acquisition processes, ATS, and compliance requirements and procedures

Lead Talent Acquisition experience initiatives, ensuring stakeholder satisfaction and positive customer relationships throughout the Talent Acquisition life cycle

Provide recommendations and implement actions that support the continuous improvement of the Talent Acquisition function

Drive innovation in recruiting operations, including new processes, tools, training, and strategies to optimize the Talent Acquisition function

Other duties as required

Qualification

ATS managementTalent Acquisition OperationsData visualization toolsHR analyticsVendor managementCompliance knowledgeAI tools familiarityLeadership skillsStrategic thinkingRelationship managementInterpersonal skillsCommunication skillsTime managementOrganizational skills

Required

Bachelor's degree in Human Resources Management or relevant field, and at least 10 years of experience in Talent Acquisition Operations, with at least 3 years in a leadership capacity; or an acceptable combination of education and experience

Strong knowledge of current talent acquisition tools, strategies, processes, and best practices

Previous experience in ATS management as a system administrator/super user of a complex applicant tracking system (such as Jobvite), to include requisition, offer, candidate, and onboarding management, as well as advanced analytics and reporting

Strong interpersonal, communication, and relationship management skills, with the ability to engage, influence, and negotiate effectively across a diverse population

Self-motivated, conscientious, and internally driven to achieve excellence

Proficiency in data visualization tools (e.g., Power BI, Tableau) and HR analytics

Experience implementing and optimizing ATS platforms, including workflow design and user training

Experience managing vendor relationships and contracts related to recruiting systems

Exceptional strategic and critical thinking skills

Strong technical and business acumen and consultative skills

Experience with employer branding and talent acquisition-related marketing

Excellent computer skills, including MS Office, Teams, Zoom, AI applications, with the ability to identify and implement new technology tools

Familiarity with AI tools and proven ability to use AI effectively and ethically during the recruiting process

Strong and current knowledge of applicable state and federal laws and regulations related to recruiting and hiring

Detail oriented, with the ability to maintain compliance in a high-volume, dynamic environment

Demonstrated ability to generate and leverage talent data and predictive analytics to inform strategy and improve outcomes

Customer focused, with the ability to understand and exceed customer expectations

Strong leadership and team building skills, with the ability to effectively motivate team members, balance workloads, monitor performance, mentor, coach and develop talent, and foster engagement

Ability to make significant contributions tactically, strategically, analytically, and creatively

Exceptional time management and organizational skills, with the ability to manage and meet deadlines for multiple simultaneous projects