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Acumed · 1 day ago

Office Manager

Hillsboro, OR

Full-time

Onsite

Senior Level

7+ years exp

Acumed LLC is part of the global industrial organization Marmon Holdings, committed to making a positive impact on the world. The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed’s headquarters offices, overseeing various office functions and providing executive support to assigned leaders.

Health CareManufacturingMedical Device

Responsibilities

Oversee daily office operations to ensure a professional, efficient and welcoming work environment

Serve as the primary point of contact for employees’ office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination

Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality

Partner with Facilities Manager on space needs but focus on office workflow and employee experience

Maintain office policies and procedures; suggest improvements as needed

Support executive meetings with agendas, materials, minutes, and follow-up

Assist in drafting and editing reports, and presentations

Coordinate occasional travel arrangements

Maintain confidential records, including contracts and executive-level files

Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials

Handle Confidential and sensitive information with discretion

Process vendor invoices, track office supply expenses, and ensure proper cost coding

Support budget tracking for office-related expenses

Liaise with catering, office supply, and service vendors to ensure quality and cost control

Work closely with the other Office Manager to ensure consistent office standards across HQ sites

Assist in planning and coordinating company events, offsites, and employee engagement programs

Provide project coordination support for executive-led initiatives

Qualification

Office management experienceExecutive supportMicrosoft Office SuiteBudget trackingVendor managementProfessionalismOrganizational skillsTime managementWritten communicationVerbal communication

Required

High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred

7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives

Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion

Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs

Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations

Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups)

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms

Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately

High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders

Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities

Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations