Biological Sciences Division at the University of Chicago · 2 months ago
Clinical Section Administrator
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$110K/yr - $150K/yr
7+ years expThe Biological Sciences Division at the University of Chicago is seeking two Clinical Section Administrators to manage designated sections within the Department of Pathology. This role involves providing strategic and administrative leadership across clinical operations, finance, academic affairs, human resources, marketing, and compliance.
Higher Education
Responsibilities
Supports department leadership in developing and implementing long-term strategic plans for recruitment, marketing, and program growth
Translates strategy into actionable tactics; identifies priorities and monitors progress via metrics and reports
Participates in institutional surveys (e.g., USNWR, CAP, Joint Commission) and manages related agreements
Assesses provider capacity and staffing to ensure access and operational readiness
Collaborates with UCM and BSD leadership to ensure efficient clinical operations, including offsite locations and joint ventures
Supports clinical program growth aligned with UCM’s mission
Prepares budgets and financial analyses; monitors performance and productivity metrics
Manages expenses, identifies cost-saving opportunities, and ensures billing compliance
Analyzes data for reporting and decision-making; flags financial trends and proposes corrective actions
Manages faculty recruitment, appointments, onboarding, reappointments, and promotions
Oversees credentialing, medical privileges, and supports search committee processes
Serves as liaison between faculty and administration on personnel matters
Leads departmental staff, focusing on engagement, performance, and professional development
Oversees recruitment, onboarding, evaluations, promotions, and disciplinary actions in collaboration with HR
Ensures policy compliance and fosters a culture of mentorship, communication, and best practices
Supports external marketing and programmatic growth efforts with UCM Marketing
Develops internal communication strategies and coordinates CME and department events
Ensures readiness for audits and compliance with academic, financial, HR, and regulatory standards (e.g., Joint Commission, OSHA), in coordination with UCM Corporate Compliance
Provides leadership to professional staff within a department to support teaching, medical research and clinical care
Facilitates research initiatives of the faculty and staff
Recommends department priorities, allocates resources and executes strategic plans
Develops non-medical activities of the department(s)
Manages policy development and implementation in various departmental areas
Manages a team(s) including those within hospital functions
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline
Resume (required)
Cover Letter (required)
Preferred
Master's degree in business, health care administration, nursing, or a related field
3+ years of progressively responsible administrative/supervisory experience
Experience in healthcare or an academic medical center environment (with matrix reporting)
Working knowledge of grants and contracts regarding major federal awards and/or initiation of clinical trials
Demonstrated experience with budgeting and forecasting
Proficiency in spreadsheet and word processing software
Knowledge of accounting principles, grant/award administration, hospital finance, and pathology department operations
Strategic leadership and supervisory abilities
Strong analytical, problem-solving, decision-making, and quantitative skills
Excellent organizational skills and attention to detail
Effective oral and written communication, interpersonal, and negotiation skills
High initiative with the ability to work independently and handle multiple projects under deadlines
Ability to maintain confidentiality
Benefits
Health, retirement, and paid time off
Company
Biological Sciences Division at the University of Chicago
As part of the University of Chicago, the Biological Sciences Division (BSD) pursues globally impactful solutions to seemingly unsolvable challenges.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase