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Seattle Children's Theatre · 2 months ago

Accounts Payable & Payroll Specialist

Seattle, Washington, United States

Full-time

Hybrid

New Grad, Entry Level

$30.21/hr - $30.21/hr

Seattle Children's Theatre (SCT) has been serving children through professional theatre and arts education since 1975. The Accounts Payable and Payroll Specialist ensures accurate and timely processing of payroll and accounts payable for a diverse workforce, while maintaining essential records and contributing to organizational efficiency and compliance with policies and regulations.

EducationMedia and EntertainmentNon ProfitPerforming Arts

Responsibilities

Process bi-weekly payroll for full-time, part-time, seasonal, and union employees

Prepare and remit payroll-related tax and union payables in a timely manner

Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements

Update and manage the group benefits database and coordinate deductions with benefits carriers as needed

Process accounts payable invoices with accuracy and timeliness

Categorize transactions to appropriate expense codes in QuickBooks and verify entries against the Profit & Loss and Balance Sheet accounts

Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures

Maintain employee records in HRIS system (ADP), including contact information, pay rates, position changes, and organizational structure

Support data integrity between payroll, benefits, and accounting systems

Assist in reconciling payroll and benefits expenses for month-end and year-end reporting

Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy

Contribute to identifying and implementing efficiency improvements within payroll and accounts payable workflows

Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies

Participate in special projects or audits as assigned

Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices

Qualification

Payroll processingAccounts payable processingADP Workforce NowQuickBooksData managementCustomer serviceProcess improvementEquityInclusionOrganizational skillsInterpersonal skillsCollaboration

Required

Demonstrated ability to process complex payroll for a variety of employee types, including full-time, part-time, seasonal, temporary, casual and union staff

Proficiency in accounts payable processing with a strong commitment to accuracy and timeliness

Exceptional organizational skills and attention to detail with the ability to manage multiple priorities effectively

Proven commitment to process improvement and efficiency

Strong interpersonal and customer service skills, with the ability to communicate diplomatically and collaborate effectively across teams

Demonstrated ability to work both independently and collaboratively in a fast-paced environment

Strong data management and technical proficiency, including experience with ADP Workforce Now or comparable HRIS/payroll systems

Strong data management and technical proficiency, including experience with QuickBooks or other general ledger (G/L) accounting software

Strong data management and technical proficiency, including experience with Microsoft Office Suite (Excel, Word, Outlook, Teams)

Preferred

Familiarity with nonprofit fund accounting and grant-related financial reporting

Experience working within unionized environments or with collective bargaining agreements

Knowledge of budget tracking and reconciliation processes

Commitment to equity, inclusion, and collaborative workplace culture, aligned with organizational values

Benefits

Part-time employees are eligible for prorated holiday pay if the employee works the week that the holiday falls.

Part-time employees accrue PSST based on the City of Seattle “Paid Sick and Safe Time” ordinance and may use and carry over 52 hours if PSST per fiscal year.

Seattle Children's Theatre offers employees the option of purchasing an array of additional insurance coverage through AFLAC.

Part-Time employees are eligible for holiday pay if the employee works the week that the holiday falls.

Seattle Children’s Theatre offers employees the opportunity to participate in 403(b) plan in order to save a portion of their earnings on a pre-tax basis.

SCT offers discount parking through Seattle Center.

SCT offers discounted public transportation enrollment through ORCA Passport.