Apply on Employer Site

Columbia University · 2 months ago

Manager, Human Resources & Faculty Affairs

New York, NY

Full-time

Onsite

Mid Level

$90K/yr - $110K/yr

4+ years exp

Columbia University is seeking a Manager for Human Resources & Faculty Affairs to oversee day-to-day HR, faculty affairs, and payroll functions within the Basic Science Pod. The role involves managing recruitment, onboarding, faculty appointments, payroll processes, and ensuring compliance with university policies while leading a team and enhancing operational processes.

EducationHigher EducationMedicalTrainingUniversities

Responsibilities

Obtain required approvals to post positions in Columbia University application systems (TalentLink, Interfolio) and relevant publications and/or websites

Manage hiring transactions within application systems

Participate in the recruitment process as needed, including pre-screening candidates and reference verification

Communicate with candidates, hiring managers and leadership regarding the hiring process

Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions

Process, monitor, and track incoming Visiting Research Interns and short-term visitors or observers

Schedule orientation and assist with timesheet population for new hires

Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers and other medical staff

Interpret procedures related to faculty ranks and title structure as defined by the University faculty handbook and university statutes in collaboration with the Office of Faculty Affairs

Liaise with International Student & Scholars office to complete Visa processing and extensions for international hires and employees

Process letter of non-renewal (LON) requests, stipend terminations and resignations

Assist the Chair’s Office with the Committee on Appointments and Promotions (COAP) and the Tenure process

Review, edit and post Faculty and Research positions in the University’s Academic Search and Recruiting (ASR) and posting of job advertisements in outside sources/websites

In partnership with the Payroll Office, process union, non-union and casual employee payroll needs for the department

Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees using TLAM

Review and complete all HRCULES requests for promotions/reclassifications

Assist with the annual salary and zero-salary roster

Provide support to the HR Directors and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, and termination)

Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc

Use ServiceNow HR Ticketing System and HRCULES to effectively manage all requests and communicate with HR/FA team and department administrators

Maintain and update employee records. Upload and save all employee forms and documents into record keeping system

Participate in improvement processes initiatives in conjunction with pod team members

Train and guide HR/FA Generalists on all transactional processes

Assist Generalists with identification of key priorities and problem-resolution, as required

Meet weekly with Department Administrators to review task list and provide updates

Other duties as assigned required

Qualification

Human Resources ManagementEmployee RelationsPayroll ProcessingMicrosoft OfficeDatabase ManagementAnalytical SkillsProblem ResolutionProcess ImprovementCustomer ServiceInnovationHigh-Pressure EnvironmentShort-Deadline ManagementTraining SkillsSupervisory SkillsVisa ProcessingCompliance TrackingServiceNowHRCULESPeoplesoftTalentLinkInterfolioColumbia Financial SystemsInterpersonal SkillsCommunication SkillsOrganizational SkillsCritical ThinkingTime ManagementDetail OrientedDecision MakingTeam Leadership

Required

Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience

Be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills, be detail oriented, be able to make quick and precise decisions based on experience and knowledge

Strongly motivated and have strong interpersonal skills

Have highly proficient Microsoft Office skills, be comfortable working with databases and computerized financial systems

Be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment