Apply on Employer Site

Outpost · 15 hours ago

Executive Assistant to CEO and President

Los Angeles

Full-time

Onsite

Mid Level

$85K/yr - $125K/yr

Outpostspace is pioneering Earth return logistics for space, building vehicles that can return payloads from orbit safely and precisely. They are looking for a high-performing Executive Assistant to support the CEO and President, ensuring efficient operations and effective communication within the leadership team.

Advanced MaterialsAerospaceLogisticsManufacturing

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Support the CEO and President with:

Full ownership of scheduling and calendars for both executives—coordinating internal and external meetings with attention to detail and context

Keeping your executives informed of their day, their week, and what’s coming—daily briefings (evening summaries for the next day), and nudges as needed

Supporting inbox management with a goal of inbox zero

Editing and drafting external emails, notes, and memos

Escorting executives to calls/meetings and ensuring they stay on schedule—adjusting plans in real time when needed

Tracking follow-ups, priorities, and action items

Leading logistics for key meetings and events—drafting agendas, confirming attendees, reserving space, coordinating with Ops and IT

Preparing digital briefing books (bios, logistics, talking points)

Conducting research and preparing background materials

Proofreading presentations and documents for accuracy and polish

Booking travel, including flights, lodging, ground transport, and itineraries

Submitting and tracking expense reports

Being available outside standard office hours for urgent or time-sensitive needs

Support reception-related duties including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience

Qualification

Executive support experienceWritten communicationVerbal communicationMicrosoft OfficeGoogle SuiteProblem-solving skillsDiscretionEmotional intelligenceInitiativeOrganizational skills

Required

Proven experience supporting senior executives or founders

Excellent written and verbal communication

Highly organized with strong problem-solving skills

Calm under pressure and comfortable managing competing priorities

Tech-fluent: Microsoft Office, Google Suite, Slack, Zoom, and willing to learn new tools

Professional presence and emotional intelligence—able to interact well with high-level partners and internal teams

Comfortable with discretion and handling sensitive/confidential information

Willing and able to do whatever it takes—big or small, glamorous or not—to keep things running smoothly

Able to exercise sound judgment, take initiative, and complete tasks independently with minimal oversight

Able to work on-site in Playa Vista five days per week

You must be a U.S. citizen or lawful permanent resident of the U.S., a protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain authorization from the U.S. Department of State