Alonso & Alonso Attorneys at Law, PLLC · 2 months ago
Virtual Executive Assistant to the COO
United States
Full-time
Remote
Mid Level
3+ years expAlonso & Alonso Attorneys at Law, PLLC provides tailored legal services to clients across the United States. They are seeking a Virtual Executive Assistant to the COO who will serve as a key operational and strategic partner, ensuring smooth coordination and execution of high-level initiatives across the firm.
Law Practice
No H1B
Responsibilities
Manage the COO’s daily schedule, virtual meetings, and communications across U.S. and LATAM time zones
Serve as the virtual liaison between the COO, firm leadership, and key stakeholders
Draft, review, and organize correspondence, meeting agendas, and confidential briefings
Track and follow up on critical action items to ensure accountability and timely completion
Maintain strict confidentiality in all executive communications and business matters
Support the COO in monitoring and executing firm-wide operational initiatives
Prepare reports, presentations, and strategic documentation to support decision-making
Track key performance indicators (KPIs) and provide progress updates to the COO
Collaborate with internal teams to streamline virtual workflows and improve operational efficiency
Apply legal knowledge to assist the COO with compliance-related documentation and procedural oversight
Ensure all deliverables and communications align with professional legal and ethical standards
Support international coordination between Colombian and U.S.-based operational requirements
Draft professional communications on behalf of the COO for internal and external audiences
Facilitate clear, timely, and consistent communication across executive, legal, and operations teams
Maintain rapport with partners, department heads, and vendors, ensuring alignment and professionalism
Organize and maintain secure digital filing systems for executive and operational documentation
Manage expense reports, invoicing, and vendor communications as delegated by the COO
Anticipate needs, identify gaps, and propose process improvements to optimize executive efficiency
Qualification
Required
Licensed attorney in Colombia (required)
Bachelor's degree in Law; postgraduate studies in Business Administration, Management, or related field preferred
Minimum 3–5 years of experience supporting senior executives or working within legal, consulting, or professional services environments
Proven experience operating effectively in a remote, cross-border setting with international teams
Exceptional organizational, prioritization, and time management skills
Advanced written and verbal communication abilities in English and Spanish (required)
High level of discretion, integrity, and professionalism in managing sensitive information
Strong command of productivity tools: Microsoft Office Suite, Google Workspace, RingCentral and project management software (e.g Monday.com)
Strategic thinker with attention to operational detail and efficiency
Demonstrated ability to anticipate executive needs and act proactively
Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Minimum 8 GB RAM, 256 GB SSD
Operating System: Windows 11 or macOS
Monitors: Two screens required
Headset: USB wired or wireless headset
Internet: Wired connection with a minimum speed of 20 Mbps
Preferred
Bachelor's degree in Law; postgraduate studies in Business Administration, Management, or related field preferred
Benefits
Paid Time Off
Mental Health Days
Office Holidays
Company
Alonso & Alonso Attorneys at Law, PLLC
Alonso & Alonso is a distinguished immigration law firm with a rich history of providing expert legal services in navigating the complexities of the U.S.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Christopher Alonso
Chief Operating Officer
Company data provided by crunchbase