American Heart Association · 2 months ago
Special Events and Operations Coordinator
Tempe, AZ
Full-time
Hybrid
Mid Level
3+ years expThe American Heart Association is dedicated to fighting cardiovascular disease and is seeking a Development Coordinator for their Greater Phoenix Division based in Tempe, AZ. This role involves providing logistical, administrative, and data management support for special events and operations, ensuring efficient program execution and high-quality service to staff and volunteers.
AssociationFitnessHealth CaremHealthPersonal Health
Responsibilities
In this multi-faceted role, provides a wide variety of skilled logistical, administrative, and data management support, ensuring all programs, events, and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers and other external and internal customers
Supports Event Planning Director on assigned event logistics, including overseeing event registration, silent auction management and collateral/signage design and production
Plans, manages and implements assigned ancillary events. Includes vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Leads event day execution for assigned events
In coordination with internal partners, recruits, orients, and trains event volunteers as needed. Manages volunteers on event day
Designs and ensures that collateral, signage and visual needs of events are produced according to event specifications and adhere to American Heart Association branding guidelines
Procures necessary resources and may solicit in-kind donations
Responsible for the accurate, timely processing of mail and donations in accordance with established requirements and standards. Adheres to policies and procedures for handling cash, checks, revenue and expense management
Completes financial processes including event reconciliations timely and accurately, ensuring that event systems are updated with payment and donation information and that sponsor information is properly recorded
Ensures that campaign and customer data in systems is complete, accurate, and error-free and identifies and addresses any gaps in a timely and resourceful manner
Coordinates email campaigns utilizing CRM systems
Prepares reports that meet the needs of senior leadership and Development teams
Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, and maintains inventory tracker
Completes assigned projects and events accurately, timely, and in compliance with applicable laws, ordinances and policies for safe, effective and efficient operations. Manages overlapping timelines, demonstrating strong multi-tasking skills and an ability to work on multiple projects/events simultaneously
Supports daily office operations as assigned
Proactively takes responsibility for ensuring the Division’s needs are met in the most effective, efficient manner possible to ensure the highest level of customer service and satisfaction with timely communication with internal and external partners and customers
Qualification
Required
Three (3) years of relevant experience that includes:
Ability to manage multiple projects simultaneously, meet specified timelines, and anticipate needs for effective operations
Administrative expertise with complex clerical responsibilities, data management, and finance processes
Event coordination with the demonstrated ability to plan and execute detailed logistics
Effective oral, written communication and presentation skills with an eye for visually appealing creative design and branding consistency
Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally
Ability to organize, plan and complete projects of varying complexity with an exceptional attention to detail
Advanced proficiency in Microsoft Office applications and Canva
High School Diploma or equivalent
Preferred
Demonstrated ability to recruit, train and manage volunteers with success in delegating and accomplishing goals through empowering volunteers
Knowledge of corporate and community networks
Knowledge of American Heart Association's mission and programs
Benefits
Medical
Dental
Vision
Disability
Life insurance
Robust retirement program that includes an employer match and automatic contribution
Employee assistance program
Employee wellness program
Telemedicine
Medical consultation
Paid Time Off (PTO) at a minimum of 16 days per year for new employees
12 paid holidays off each year
Tuition Assistance
Company
American Heart Association
The American Heart Association is the nation’s oldest and largest voluntary health organization.
1001-5000 employees
H1B Sponsorship
American Heart Association has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (1)
2023 (4)
2022 (3)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$4.62MKey Investors
Stupski FoundationAmeriCorps Public AlliesCity Furniture
2025-08-14Grant· $0.1M
2024-07-09Grant· $2.7M
2024-06-06Grant· $0.69M
Leadership Team
Jennifer Hall
Chief, Data Science and Analytics
Lynne Braggs
National, Sr. Director Digital Content Production, Creative (Marketing)
Recent News
2025-12-24
News-Medical.Net
2025-12-12
Company data provided by crunchbase