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Hermès · 1 week ago

Executive Assistant, Communications

Manhattan, NY

Full-time

Onsite

Mid Level

$90K/yr - $115K/yr

Hermès is a prestigious company dedicated to craftsmanship and quality, and they are seeking an Executive Assistant for their Communications department. The role involves providing administrative support to senior executives, managing travel and logistics, and coordinating communication initiatives.

Consumer GoodsFashionHome DecorJewelryLifestyleManufacturing

Responsibilities

Direct report to EVP Communications

Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform

Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement

Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence

Travel and timely T&E expense report submission and management for EVP Communications

Travel and timely T&E expense report submission and management for VP Press & Influence

Liaison with media partners / publishers for meeting engagement

Purchase Order process management

Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings

Hospitality Management and Overseeing the Billing Process for – Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc

Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team

Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling

Manage daily Press & VIP newsletter and weekly recap to International Team

Support VIP Team coordinating event hospitality & room blocks and weekly press giftings

Provide Ad-Hoc Support to the Comms Team at large

All other duties assigned by supervisor and VP of Press & Influence

Qualification

Calendar managementInvoice processingPowerPoint presentationTravel logisticsHospitality managementProfessional communicationProblem-solvingAttention to detailTime managementCollaboration

Required

Proven ability to prioritize, multi-task and solve problems proactively

Professional communication skills, both verbal and written

Possess a collaborative spirit and 'can-do' attitude

Initiative, anticipation & forward planning ability

Reactive, Proactive & Flexible

High level of attention to detail and strong organization skills

Manages time effectively & resourceful

Benefits

Commission and bonus incentives based on sales performance

Medical, Dental, Vision

Life Insurance and Disability

Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)

Paid Parental Leave and Transition Time

401(k) and Roth Retirement Plan with company matching and profit sharing

Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)

Product discount and EAP resources

Access to Calm App, Health Advocate, Family Building Support, and more!

Company

Hermès

Glassdoor4.0

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs more than 16,600 people worldwide.

Founded in 1837