University of Oklahoma · 2 months ago
Sr. Administrative Support Specialist
Oklahoma City, OK
Full-time
Onsite
Mid, Senior Level
$0/yr - $38K/yr
2+ years expThe University of Oklahoma is dedicated to harnessing innovation and collaboration for community advancement. They are seeking a Senior Administrative Support Specialist to provide comprehensive administrative support, manage office files, schedule appointments, and handle correspondence.
EducationHigher EducationUniversities
Responsibilities
Maintains office files that may be of a confidential nature
Schedules various appointments for office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Provides information regarding location or availability of materials, resources, and services
Monitors and orders supplies for the office and completes requisitions
Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information
Reviews and responds to routine correspondence for the office personnel
Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules
Makes copies and assembles materials
May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight
Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays
Opens, routes, and prepares incoming and outgoing mail
May run errands for the department. Plans and organizes meetings and programs
Makes travel arrangements
Performs related duties as assigned to successfully fulfill the function of the position
Qualification
Required
High School Diploma or GED
24 months office, clerical, or administrative experience
Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing
Preferred
Microsoft Office 2019
Microsoft OneDrive
Adobe Acrobat 9.0
Zoom Pro
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
2026-01-16
The Journal Record
2026-01-11
The Journal Record
2025-12-25
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