Fiedler Group ยท 2 months ago
Project Controls Administrator
Pasadena, CA
Full-time
Onsite
Mid Level
$85K/yr - $85K/yr
4+ years expFiedler Group is a Pasadena based Engineering & Design firm serving Fortune 500 companies for over 60 years. They are seeking a Project Controls Administrator who will assist project managers with various administrative functions, ensuring smooth project operations and maintaining document controls. The role requires strong organizational skills and the ability to manage multiple demands efficiently in a fast-paced environment.
3D TechnologyCivil EngineeringConstruction
Responsibilities
Assisting project managers in all administration functions and processes i.e. creation and maintenance of job files, new consultant set up, etc
Assist in preparing applications, compiling filing package exhibits, requesting required checks, and submit permit packages as requested
Verify and document manage subconsultant paperwork (insurance certificates, Purchase Orders)
Properly establish and maintain appropriate document controls by becoming familiar with the unique aspects of the program
Accurate and timely entry of project status notes into proprietary Project Tracking System
Support Project Manager in Program/Project financial management
Maintain document control for compliance in accordance with policies and procedures
Preparation, submission and filing of reports, specifications, correspondence, spreadsheets, presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
Attend project meetings and document minutes to ensure that all open actions items are closed out
Assists in the preparation of cost proposals for additional work including tracking Time & Material work
Utilize the financial systems to assist Project Manager in reviewing project financial performance
Interface and/or maintain liaison with project management, client, subcontractors, etc. on all planning and scheduling related items and functions including reporting requirements, progress status, new impacts, etc
Work cooperatively with co-workers, clients, and vendors
Cross training as needed in other administrative areas and other duties as assigned
Qualification
Required
AA/BA/BS degree in business, management, design, or operations desired
Minimum 4 years of relevant experience in an engineering, architecture / consulting environment preferred
Experience in billing/invoicing and purchase orders
Working knowledge of Microsoft Office Suite applications is required
Exceptional verbal, written and presentation skills
Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively
Ability to handle confidential assignments with discretion
Self-starter, flexible, and team-player
Strong problem-solving, strategic, and creative thinking, and decision-making abilities
Delivers high quality work
Benefits
Up to 95% paid Medical (HMO & PPO), 90% paid Dental (Employee)
100% paid Vision, LTD, Life Insurance
Flexible Spending Account
Health and Wellness Benefit
401(k) Plan with immediate vesting and company matching
Discretionary Bonuses
Tiered Paid Time Off (PTO) starting at 15 days/year
PTO Cash Out Option
9 Paid Holidays
Holiday Get-Togethers & Firm-wide celebrations and events
Training and Educational Opportunities
Company
Fiedler Group
Fiedler Group provides bidding, procurement assistance, construction support and program management services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Carolyn Contreras, JD
Chief Financial Officer
Company data provided by crunchbase