The Kintock Group, Inc. · 2 months ago
Human Resources Assistant
Bridgeton, NJ
Contract
Hybrid
Entry Level
3+ years expThe Kintock Group, Inc. is seeking a Human Resources Assistant to provide administrative support for the Human Resource Management department. The role involves assisting with employment processes, managing personnel files, and supporting recruitment and employee engagement activities.
CharityEmailHealth CareNon Profit
Responsibilities
Answering incoming telephone calls timely, professionally, and accurately and returning voice messages timely
Assisting in the administration and implementation of all employment processes
Providing general clerical support for the human resource management department
Create and maintain personnel, training, medical, Workers’ Compensation and ACA files
Assisting with the recruitment process, phone screening, scheduling interviews, and new hire orientation (maintenance of a human resource management record keeping system)
Administration of department mail, faxing, and scanning, and new employee badges
Assist with processing pre-employment clearance request (BOP/DOC/Parole), reference checks and any related employment correspondence
Process IT tickets for new and separated employees
Provide documentation for unemployment cases and workers’ compensation claims
Schedule Occupational Health appointments
Assisting with sending out email explaining the Exit Interview process
Tracking of Employee Performance Appraisals
Ordering/Tracking of employee uniforms and department supply ordering; as well as name plate orders
Preparing all new hire packets and verifying information provided by applicants
Assisting in the preparation of biweekly employee time-reports for payroll
Maintaining and updating applicant tracking log and performance appraisal spreadsheet
Assisting with the coordination of employee engagement activities
Distributing and posting internal company communication
Enroll new employees in the time clock
Maintaining clearance through contracting agencies
Responsible for collection of assigned ACA documentation
Participating in mandatory training and staff development sessions
Performing other job-related duties as assigned
Qualification
Required
Advanced office training
At least three years of satisfactory performance in a related position
Related experience and computer literacy
Accepted principles and practices of Human Resource Management
Modern Computer technology including MS office (Word, Excel, Power Point, etc.)
Accepted business communication and protocol
Manage multiple projects simultaneously and effectively
Establish priorities and manage timelines accordingly
Function as part of a team and work well independently
Demonstrate effective interpersonal and business communication skills
Communicate effectively with all levels in the company, in writing and verbally
Maintain confidentiality at all times
Sit, stand, stoop, bend, walk, climb stairs and lift minimal weight
Manage a flexible work schedule
Clear through contracting agencies
Three years of experience in the Human Resources field or other administrative roles, including the use of excel, word, email, etc
Company
The Kintock Group, Inc.
Kintock is a non-profit organization that provides quality reentry programs that assist individuals in making and sustaining transformative life changes.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Priya Raja
Chief Financial Officer ǀ Audits ǀ Budget Management ǀ Payroll ǀ Accounting ǀ Team Leadership
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