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Informa · 2 months ago

Event Operations Coordinator

605 3rd Ave, New York, NY 10158, USA

Full-time

Onsite

New Grad, Entry Level

$60K/yr - $65K/yr

Informa is a global business with a network of trusted brands in specialist markets. They are seeking an Event Operations Coordinator to gain comprehensive experience in delivering exceptional hybrid and physical events within the Global Finance sector, managing the complete event lifecycle from planning to delivery and evaluation.

B2BBusiness IntelligenceEventsInformation ServicesLead GenerationMarketingPublishing

Responsibilities

Lead comprehensive speaker management from initial contact through presentation delivery

Manage speaker budgets, including invoices, travel arrangements, and accommodation

Own the complete speaker journey, ensuring exceptional experiences throughout

Take ownership of digital event delivery including platform builds, attendee management, and troubleshooting

Travel to in-person events (up to 7 days) for setup, execution, and breakdown

Serve as the primary point of contact for speakers and AV vendors

Distribute presentation materials and recordings to attendees

Process speaker payments and manage event cost reconciliation

Coordinate with the Smart Events Delivery Team on digital products for hybrid events

Collaborate on special projects with other teams as needed

Qualification

Event managementSpeaker coordinationDigital operationsMicrosoft OfficeAdobe AcrobatData-driven decision makingCommunicationAttention to detailProblem-solvingAdaptability

Required

Strong communication skills with the ability to confidently engage with stakeholders at all levels

Tech-savvy mindset with willingness to embrace new technologies

Exceptional attention to detail and organizational abilities

Data-driven approach to decision making

Adaptability to thrive in fast-paced, changing environments

Problem-solving attitude with a positive, can-do mindset

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Benefits

Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment

Broader impact: take up to four days per year to volunteer, with charity match funding available too

Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves

Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year

Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount

Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more

Recognition for great work, with global awards and kudos programs

As an international company, the chance to collaborate with teams around the world