Brown University · 2 months ago
Dept Research Admin
Rhode Island Hospital
Full-time
Hybrid
Mid, Senior Level
$55K/yr - $90K/yr
3+ years expBrown University is seeking a Department Research Administrator for Rhode Island Hospital. This role involves planning, developing, and coordinating research administrative activities while collaborating with departmental leadership and the Office of Research Administration to ensure resources are available for research initiatives.
EducationHigher EducationUniversities
Responsibilities
Serves as point person and facilitates smooth coordination, communication, and problem resolution between research administration, faculty, divisionalnd or departmental leaders, and other hospital and university departments
Coordinates research efforts in the recruitment of new faculty and staff. This may include advising new faculty on transfer procedures, including relocation of equipment and financial arrangements. Is responsible for coordination of facility management staff, new recruits and support departments in the establishment and construction of space for the recruitment program
Leads and coordinates special research- related projects, such as major grant proposals, investigator incentive programs, departmental and divisional reports and statistics. Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts
Provides direct assistance, guidance, and resources information to departmental faculty seeking funding for research endeavors. Assumes or may assume responsibility for handling complex proposals. Reviews project applications in consideration of project budget, application instructions, sponsor rules and unique requirements, and provisions for recovery of indirect costs. Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at the other institutions which do not compromise the institution, department or investigators. Verifies all necessary approvals, including Human Subjects, to ensure that guidelines are met. Forwards completed applications to research administration for final approval
Assists in managing the department post- award aspect of projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy). Determines which principal investigators (PI) or administrator may need closer monitoring to prevent activity which could affect the institution negatively. Works closely with the Office of Research Administration to create and execute special monitoring plans for specific projects. May intervene to point out available resources or alternative procedures as appropriate. Develops departmental resources and procedures with regard to the special requirements of clinical trials
As appropriate, coordinates human resource and payroll issues for the department. Interacts with research administration and the human resource department regarding new positions, recruiting, hiring of students, job changes, salary reviews and other related policies and procedures to assist Principal Investigators and departmental leadership. May serve as the departmental approver for time and attendance
Creates reports for departmental administration regarding funding levels, grant submission and award activities. Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary. Reviews and monitors policy and procedure adherence for purchase orders, travel requests, petty cash vouchers, requisitions for payment including all equipment, maintenance agreements, contracts and subscriptions, assisting where necessary
Reviews, and with assigned signature authority, approves or rejects expenditures for specific projects, including purchase requisitions, check requests, expense vouchers, travel advances, and capital expenditures
Ensures that department is compliant in time and effort reporting. Monitors employee change forms for research faculty and staff within the department. Assures that funds are available and notifies PI and leadership when adjustments become necessary. Coordinates with the Office of Research Administration on problem issues as appropriate and to execute salary split changes and salary transfers as needed
Participates in training and education regarding regulatory issues in research to help ensure compliance for the investigator and department. May assist Principal Investigators with IRBACUC submissions, including guidance on electronics submissions of protocols
Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators, sponsors, or administrators. Reviews and determines direct cost transfers are allocated to appropriate account and are allowable. Prepares necessary journal vouchers for submission to research administration
Maintains current knowledge of institutional and sponsor requirements, procedures and areas of interest through active communication with the Office of Research Administration and sponsors and professional societies. Maintains awareness of new or changed regulations
Performs other duties as assigned
Qualification
Required
Bachelor's degree in business administration, finance or related area, or lieu, at least 10 years of relevant research administration experience
At least three to five years experience in a research academic environment to include federal and non-federal funding, grant application processes, and regulations set by local, federal, hospital, and independent agencies
Excellent verbal and written skills are essential
The ability to interact with persons from diverse backgrounds such as MD's, PhD's, research and administrative staff
Thorough knowledge of microcomputers, peripheral equipment and networks
Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows
Ability to learn specific research access programs
Company
Brown University
Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.
1001-5000 employees
H1B Sponsorship
Brown University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (84)
2023 (100)
2022 (73)
2021 (56)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$860.76MKey Investors
RI Life Science HubNASADepartment of Energy & Environment
2025-07-28Debt Financing· $500M
2025-04-11Debt Financing· $300M
2024-08-08Grant· $0.01M
Leadership Team
Diane Lipscombe
Professor of Neuroscience
J
Jane Dietze
Chief Investment Officer
Recent News
2025-12-30
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