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Brown University Health · 4 weeks ago

Dept Research Admin

Providence, RI

Full-time

Hybrid

Mid, Senior Level

$55K/yr - $90K/yr

3+ years exp

Brown University Health is committed to providing quality healthcare and research administration. The Dept Research Admin position involves planning, developing, and coordinating research administrative activities, collaborating with senior leadership, and ensuring compliance with regulations while providing support for faculty and funding opportunities.

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Responsibilities

Serves as point person and facilitates smooth coordination, communication, and problem resolution between research administration, faculty, divisionalnd or departmental leaders, and other hospital and university departments

Coordinates research efforts in the recruitment of new faculty and staff

This may include advising new faculty on transfer procedures, including relocation of equipment and financial arrangements

Is responsible for coordination of facility management staff, new recruits and support departments in the establishment and construction of space for the recruitment program

Leads and coordinates special research-related projects, such as major grant proposals, investigator incentive programs, departmental and divisional reports and statistics

Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts

Provides direct assistance, guidance, and resources information to departmental faculty seeking funding for research endeavors

Assumes or may assume responsibility for handling complex proposals

Reviews project applications in consideration of project budget, application instructions, sponsor rules and unique requirements, and provisions for recovery of indirect costs

Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at the other institutions which do not compromise the institution, department or investigators

Verifies all necessary approvals, including Human Subjects, to ensure that guidelines are met

Forwards completed applications to research administration for final approval

Assists in managing the department post-award aspect of projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy)

Determines which principal investigators (PI) or administrator may need closer monitoring to prevent activity which could affect the institution negatively

Works closely with the Office of Research Administration to create and execute special monitoring plans for specific projects

May intervene to point out available resources or alternative procedures as appropriate

Develops departmental resources and procedures with regard to the special requirements of clinical trials

As appropriate, coordinates human resource and payroll issues for the department

Interacts with research administration and the human resource department regarding new positions, recruiting, hiring of students, job changes, salary reviews and other related policies and procedures to assist Principal Investigators and departmental leadership

May serve as the departmental approver for time and attendance

Creates reports for departmental administration regarding funding levels, grant submission and award activities

Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary

Reviews and monitors policy and procedure adherence for purchase orders, travel requests, petty cash vouchers, requisitions for payment including all equipment, maintenance agreements, contracts and subscriptions, assisting where necessary

Reviews, and with assigned signature authority, approves or rejects expenditures for specific projects, including purchase requisitions, check requests, expense vouchers, travel advances, and capital expenditures

Ensures that department is compliant in time and effort reporting

Monitors employee change forms for research faculty and staff within the department

Assures that funds are available and notifies PI and leadership when adjustments become necessary

Coordinates with the Office of Research Administration on problem issues as appropriate and to execute salary split changes and salary transfers as needed

Participates in training and education regarding regulatory issues in research to help ensure compliance for the investigator and department

May assist Principal Investigators with IRBACUC submissions, including guidance on electronics submissions of protocols

Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments

This also includes resolution of problem accounts with principal investigators, sponsors, or administrators

Reviews and determines direct cost transfers are allocated to appropriate account and are allowable

Prepares necessary journal vouchers for submission to research administration

Maintains current knowledge of institutional and sponsor requirements, procedures and areas of interest through active communication with the Office of Research Administration and sponsors and professional societies

Maintains awareness of new or changed regulations

Performs other duties as assigned

Qualification

Research administrationGrant application processesFederal funding knowledgeMicrosoft Office SuiteVerbal skillsLearn softwareWritten skillsInterpersonal skills

Required

Bachelor's degree in business administration, finance or related area, or lieu, at least 10 years of relevant research administration experience

At least three to five years experience in a research academic environment to include federal and non-federal funding, grant application processes, and regulations set by local, federal, hospital, and independent agencies

Excellent verbal and written skills are essential

The ability to interact with persons from diverse backgrounds such as MD's, PhD's, research and administrative staff

Thorough knowledge of microcomputers, peripheral equipment and networks

Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows

Ability to learn specific research access programs