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USAJOBS · 2 months ago

Secretary (Warden's Secretary)

Edgefield, South Carolina, USA

Full-time

Onsite

Entry Level

$50K/yr - $72K/yr

1+ years exp

USAJOBS is seeking a Secretary for the Department of Justice. The role involves managing communications and visitors for the Warden, providing essential background information, and maintaining the security of the institution.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Receives all visitors and incoming calls to the Warden

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis

Qualification

Clerical experienceAdministrative supportCommunication skillsOffice budget managementData managementProblem-solvingOrganizational skills

Required

U.S. Citizenship is Required

Education: GL-07 and GL-08: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position

Experience: GL-07 and GL-08: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level

Experience reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action

Experience screening and referring telephone calls and visitors to staff members or supervisors, scheduling appointments and making commitments for supervisor, making travel and conference arrangements

Experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures

Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public

Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention

Experience reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor

Experience reviewing outgoing correspondence and reports prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy

Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations

Experience managing an office budget, taking and distributing minutes of meetings, instructing and assists other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence and preparing correspondence for the supervisor's signature

Combination of Education and Experience: If applicable, credit will be given for paid and unpaid experience

Your eligibility for consideration will be based on your responses to the questions in the application

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating

Successful completion of the 'Introduction to Correctional Techniques,' three-week training course at Glynco, Georgia is required

Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation

All applicants are subject to National Crime Information Center (NCIC) and credit checks

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.