Ogletree Deakins · 19 hours ago
Office Assistant
Seattle, WA
Full-time
Onsite
Entry Level
$44K/yr - $57K/yr
1+ years expOgletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The Office Assistant role involves providing clerical assistance to support the delivery of quality legal services, working collaboratively within a team-oriented environment.
Consulting
Responsibilities
Receive, stamp, and log all incoming mail and packages and scan/deliver to recipients
Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required
Monitor and distribute incoming faxes
Photocopy and scan documents as requested by practice assistants, paralegals, attorneys and Office Administrator
Ensure all copy machines and printers are stocked with paper on a daily basis
Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities
Maintain inventory of mailroom supplies
Maintain postage meter
Communicate effectively and professionally with clients and others in the Firm
Receive and direct clients and visitors
Keep general state of reception area and conference rooms clean
Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries
Maintain parking validation and visitor log
Maintain conference rooms and visitor office reservations using Maptician
Order meals for meetings
Conference room set-up and clean-up
May assist Office Administrator with building/office access keycards and parking access for new and departing employees
Assist with internal office moves and set up of workstations for new employees
General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed
May assist with audio visual equipment
Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files
Maintain current and accurate off-site records using firm database
Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage
Coordinate timely retrieval of off-site files as requested
May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved
Receive incoming subscription updates and file accordingly
Order and stock office and kitchen supplies
Enter vendor invoices and expense reimbursement requests into Chrome River
May assist with processing local office check requests
Create client file labels and assemble physical files
Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel
Qualification
Required
1+ year previous experience in a clerical or Office Assistant role
Strong interpersonal and customer service skills
Strong communication skills, written and verbal
Pleasant and clearly understandable phone voice
Ability to read, respond timely/accurately to and organize a high volume of emails
Ability to work on multiple tasks
Good organizational skills including filing
Ability to keep work area organized and tidy
Ability to sit at a desk for one or more hours at a time
Ability to lift and carry up to 50 pounds
Good typing speed with few errors
Strong proofreading skills
Time management skills and ability to work independently as well as with a team
Consistent and punctual attendance
Benefits
Paid Time Off
Paid Sick Leave
A 401(k) matching program
Profit Sharing
Paid Holidays
Paid Parental Leave
Affordable Health and Life Insurance including Dental & Vision coverage
Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
Tuition Reimbursement
An Employee Assistance Program
Company
Ogletree Deakins
Ogletree Deakins is a labor and employment law firms representing management in all types of employment.
1001-5000 employees
H1B Sponsorship
Ogletree Deakins has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (16)
2023 (12)
2022 (10)
2021 (16)
2020 (15)
Funding
Current Stage
Late StageTotal Funding
$0.43MKey Investors
Invest Northern Ireland
2021-09-07Grant· $0.43M
Leadership Team
David Zimbrick
Chief Financial Officer
David Boland
Chief Knowledge Officer
Recent News
2025-11-25
SC Biz News
2025-09-25
Company data provided by crunchbase