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NEOGOV · 2 months ago

Temporary - Business Services Technician

Ukiah, CA

Full-time, Contract

Onsite

Entry Level

$27.72/hr - $27.72/hr

1+ years exp

Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Business Services Technician. This role involves performing accounting clerical work and budget monitoring for District and special funded programs while ensuring compliance with audit requirements and providing technical support for the District accounting system.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Assist in the development and implementation of annual budgets for District and special funded programs, ensuring compliance with governmental accounting principles and auditing procedures

Collect monies received, issue receipts, and post credits and charges to student accounts, clubs, scholarships, and Treasury funds; track accounts receivables

Establish and maintain vendor information in the accounts payable database; monitor and order office supplies; process associated invoices for payment

Prepare bank deposits for various accounts and clubs, verify funds collected, match to funds reports, and deposit funds to appropriate accounts; post and attach receipts in recordkeeping software

Ensure delivery of funds for cashiering activities at various District locations; balance and replenish cash drawers; resolve cash register and credit card issues; manage safe operations

Process emergency funds for students, scholarships, and distribute checks; post information to computer systems; reconcile student refund accounts and associated journal entries

Process and submit all Financial Aid disbursements; run reports for Financial Aid Department; manage Bank Mobile information and processes

Audit and monitor budget accounts; notify department managers of significant variances; recommend methods of limiting expenditures or transferring funds; post budget and expense transfers

Utilize specialized governmental financial accounting software to prepare comparative reports, access databases, and send/receive electronic mail for federal and state reporting

Write instructions and procedures for implementing and maintaining the District’s accounting system; conduct ongoing training for employees

Analyze data, calculate, and prepare periodic reports in accordance with federal and state requirements

Correct discrepancies and resolve billing errors for scholarships, Athletics, and clubs; provide reports and write checks upon request

May prepare and approve invoices for payment

Run District credit card statements monthly and email cardholders; adjust and monitor District credit card limits as needed

Interpret regulations and governmental accounting policies and procedures; answer questions regarding Business Office/Accounting Department procedures and related matters; assist in resolving accounting discrepancies

May direct the work of short-term, non-continuing and student employees

Attends workshops as needed; performs special duties and other related duties as assigned

Qualification

Governmental accounting principlesBudget monitoringAccounting software systemsFinancial analysis techniquesInterpersonal skillsVerbal communicationWritten communicationDetail oriented

Required

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty

Required Education: Associate's Degree

One-year full-time experience as it reasonably relates to the assignment required

Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis

This classification may require travel off campus while conducting District business. Must be able to coordinate for personal transportation

Knowledge of: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students

Knowledge of: Principles, practices, terminology, and organizational structure used in accounting, auditing, and financial work pertaining to governmental or educational accounting

Knowledge of: Laws, regulations and policies governing the fiscal requirements of community college districts

Knowledge of: Principles of federal, state and local categorical/restricted programs

Knowledge of: Budget and financial analysis techniques

Knowledge of: Accounting software systems, concepts, operations, capabilities and application

Knowledge of: General financial management

Knowledge of: Modern office practices, procedures, and equipment

Knowledge of: Interpersonal skills using tact, patience, and courtesy

Knowledge of: Verbal and written communication skills

Ability to: Learn and interpret laws, rules, regulations and policies as they apply to governmental accounting

Ability to: Apply and perform governmental accounting, auditing principles and procedures

Ability to: Maintain a wide variety of complex and computerized files, records, and reports

Ability to: Establish and maintain cooperative and effective working relationships with others

Ability to: Analyze situations accurately and adopt and effective course of action

Ability to: Meet schedules and timelines

Ability to: Plan, organize, prioritize, and schedule work

Ability to: Be detail oriented and produce accurate reports/documents

Ability to: Be flexible and receptive to change

Ability to: Work independently with little direction

Ability to: Work confidentially with discretion

Ability to: Complete work with interruptions and distractions

Ability to: Operate a variety of equipment including a computer and related software, typewriter, calculator, copier, and others as applicable

Preferred

Bachelor's Degree

Benefits

The College offers a Bronze level benefit plan at the cost of the employee.

Paid Time Off: The successful candidate will earn forty (40) hours of sick leave per fiscal year.

Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)

With no monthly premium paid by the employee, we offer medical, dental, and vision coverage for employees and family and employee life insurance; effective the first of the month after hire date.

Retirement plan with CalPERS.

Twelve (12) days of vacation leave are earned each year. Vacation leave increases with the length of service.

Twelve (12) days of sick leave are earned each year.

Twenty (20) paid holidays annually.