Touro College of Dental Medicine ยท 2 months ago
Administrative Assistant, Primary Care
US
Full-time
Onsite
Mid Level
$40K/yr - $50K/yr
3+ years expTouro College of Dental Medicine is seeking an Administrative Assistant for their Primary Care department. The role involves a variety of clerical and administrative tasks to ensure the effective operation of the department, including managing correspondence, maintaining records, and assisting in departmental programs.
Higher Education
Responsibilities
Assists with general correspondence, memoranda, and testing
Assists in administration of practical exams, labs, and OSCEs
Assists with maintaining the departmental file and records including the departmental database
Assists with Poll Everywhere and ExamSoft
Assists with using the CAE/Elevate system for OSCE administration
Assists with preparing classroom material and storing all equipment after use
Duplicates and distributes materials
Assists in coordinating student work and schedules
Assists in coordination and execution of department programs
Administrative coordination and/or assistance in execution of: Simulation Program compliance - Policies, procedures, and ongoing Simulation Program accreditation needs
Simulation Program materials management
Updates course documentation and lab manuals
Assists in preparing student and faculty materials
Compiles weekly folders for Primary Care Department
Breaks down, organizes, and files materials from weekly Primary Care Department folders
Assists in ordering of materials, maintaining records of transactions, requisitions, & purchase orders
Obtains quotes from vendors
Records student grades and attendance in Excel document or other database
Prepares for meetings, transcribes, and distributes minutes
Composes and edits correspondence and other documents
Assists in processing personnel items
Assists in processing departmental timesheets and work process
Keeps all materials confidential as required by FERPA (school and departmental policy)
Assists in training other employees as appropriate
Other duties as assigned by Associate Chairs
Qualification
Required
Associate in Arts required
At least 3 years of administrative experience
General administrative duties required
Strong attention to details required
Demonstrated proficiency in communication (written and verbal) required
Overall business acumen, ethical decision making, and relationship management skill required
Exceptional analytical, problem-solving skills, collaboration, and matrix management skills required
Proficiency in Microsoft Office Suite, especially Word, Excel, Power Point, and Outlook
Ability to learn and utilize Poll Everywhere, ExamSoft, and CAE programs
Proficiency with updating and organizing information in cloud storage (e.g. Box)
Ability to learn and execute new computer software, learning management and programs as needed
Company
Touro College of Dental Medicine
As a member of the Touro College and University System, Touro College of Dental Medicine at NYMC incorporates the hallmarks of Touro - a high quality education with a focus on public health and serving the local community - and is aimed at graduating expertly trained, compassionate dentists, equipped to practice in the 21st century.
51-200 employees
H1B Sponsorship
Touro College of Dental Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (13)
2021 (9)
2020 (5)
Funding
Current Stage
Growth StageCompany data provided by crunchbase