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Russell Stover Chocolates · 1 day ago

Document Verification Coordinator

Iola, KS

Full-time

Onsite

Mid, Senior Level

2+ years exp

Russell Stover Chocolates is a leading manufacturer of boxed, seasonal, and sugar-free chocolates. The Document Verification Coordinator will lead and coordinate site documentation processes to ensure compliance with corporate policies and best practices, while overseeing document control activities and supporting food safety and quality assurance programs.

Food and BeverageManufacturing

Growth Opportunities

Responsibilities

Lead and coordinate site documentation processes to ensure they are handled according to the organizations’ corporate policies, and industry best practices

Oversee document control activities across departments

Verify that all controlled documents meet organizational standards, and ensure timely updates, approvals, and version control

Serve as the primary contact for document-related inquiries

Guide teams through revisions, audits, and compliance requirements while identifying opportunities to improve documentation systems and processes

Provide direction and support to new employees, promoting consistent practices that uphold quality, safety, and continuous improvement

Responsible for the document control program and is the site’s custodian of Food Safety and Quality documents

Ensure correct versions of documents are used on site

Retrieve old versions after updates and replace with current versions

Maintain current signed hard copies, electronic copies, and retention of obsolete copies for historical reference according to Russell Stover’s document retention policy

Liaise with document owners to recommend updates to existing documents with the support of the QA manager

Issue document control numbers and provide appropriate templates for new documents

Recommend changes to existing documents to align with changes in process and best practice

Ensure site documentation log, including distribution list, is up to date

Assist with new hire training on how to assess and use relevant documents

Support the review of food safety and quality documentation for completeness

Support site with implementation of Food Defense policy

Support the site’s food safety and quality assurance program by reviewing records and communicating key trends—such as product holds, foreign material findings, sanitation results, and complaint data—to team members as needed

Adhere to Good Manufacturing Practices (GMP) to ensure product quality and maintain compliance with food safety standards

Complete and follow FSQA training and programs to comply with regulatory requirements, ensure consumer safety, and support the plant’s food safety and quality objectives

Promptly report and take appropriate action on any observed or potential food safety hazards, process deviations, or non-conformities by notifying the designated plant supervisor, in accordance with your role and responsibilities

Actively contribute to the continuous improvement of the company’s Food Safety Culture through engagement and actions aligned with your role

Qualification

Document control managementFood safety standardsMicrosoft OfficeSAPTraining new employeesTeam leadershipDetail orientedTime managementCommunication skills

Required

Bachelor's Degree in a relevant field, and two (2) years' experience with document control program management. Or, five (5) or more years' experience with document control program management

Formal training in sanitation/food safety/regulatory standards and/or Preventative Control Certified Individual (PCQI)

Ability to lead teams and work cross-functionally to complete projects

Detail oriented

Ability to manage your time day to day

Excellent communication skills and the ability to speak, read, and write English fluently, with or without an accommodation

Microsoft Office proficient

Preferred

2 + years of experience in a food manufacturing facility

SAP proficient

Benefits

Safety First: Your well-being is our top priority, and we’ve got you covered with protective gear.

On day one, you’ll dive into Good Manufacturing Practices (GMP) training, and we’ll keep you on your toes with daily safety tips to ensure you’re always in the know!

Active & Engaging Work: Whether you’re on your feet for extended periods, moving around, climbing ladders, or lifting up to 50 lbs, there’s never a dull moment.

Comfortable Climate: In most roles, you will be comfortable year-round with our climate-controlled environment.

Appealing Smells: The air is filled with sweet aromas of chocolate, and by the time your shift ends, you might just leave smelling like chocolate!

Dress to Impress (Food Safety Style): A simple yet important dress code ensures safety and hygiene, following Good Manufacturing Practices (GMP) to keep everything running smoothly.