University of Chicago · 2 months ago
Faculty Assistant
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$23.77/hr - $31.60/hrThe University of Chicago is a premier law school that offers a rigorous and interdisciplinary professional education. The Faculty Assistant provides administrative support to law professors, fellows, and visitors, managing various tasks such as document preparation, event coordination, and maintaining course materials.
Higher Education
Responsibilities
Exercises best judgment to prioritize work assignments and manage a high volume of work with efficiency. Analyzes and resolves issues of varying complexity
Responsible for day-to-day operations, including preparing expenses for reimbursement, processing vendor payments, ordering supplies, coordinating shipping requests, and distributing faculty mail
Coordinates logistics and otherwise provides support for workshops, conferences and events, consulting with the Events team as needed. Arranges travel for faculty, visitors, students and others as requested. Processes honoraria and event-related expenses
Creates and maintains spreadsheets and databases as needed
Proofreads, edits, and formats documents for faculty, including scholarly articles and correspondence as requested
Supports faculty with Canvas, the Law School’s learning management system, and assists them in developing and maintaining websites. Compiles and prepares course materials for distribution to students through Canvas and prepares seating charts for courses
Stays current on University systems, policies and processes through regular training and adoption of best practices. Serves as subject matter expert for others
May act as backup for other faculty assistants as needed
On a rotation, relieves the Law School’s front desk receptionist for breaks and lunch
Proctors quarterly exams as needed
Performs other duties as required
Qualification
Required
High school diploma or equivalent required
Proficient computer skills and expertise with Microsoft Word, Excel and Outlook or other e-mail applications
Experience using systems such as electronic purchasing and reimbursements systems (e.g., Oracle and GEMS)
Ability to bend, crouch, and/or stoop
Ability to sit for 7.5 hours
Must work on site at least 4 days per week, Monday – Friday
Excellent written and verbal communication skills
Ability to prioritize and complete work accurately and independently in a timely manner
Strong interpersonal skills and clarity, tact, and courtesy with staff, faculty, and students
Excellent organizational skills and high attention to detail
Ability to employ problem-solving skills to resolve problems
Ability to work effectively with supervision and as a part of a team
Ability to handle confidential and sensitive information with absolute discretion
Familiarity with Canvas or other learning management systems
Preferred
Bachelor's degree preferred
Experience providing high level clerical support strongly preferred
Experience in an academic environment strongly preferred
Experience organizing conferences, events, preparing name tags, reservations lists and logistics for meetings and events preferred
Demonstrated knowledge of general business practices preferred
Previous experience with mail-merge strongly preferred
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
Founded in 1890
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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