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Central School District 51 · 2 months ago

CPS Administrative Assistant

Washington, IL

Full-time

Onsite

New Grad, Entry Level

$18/hr - $21/hr

Central School District 51 is seeking a CPS Administrative Assistant to ensure the smooth and efficient operation of the school office. The role involves providing administrative support to the principal and assistant principal while maintaining sensitive information and managing a diversified workload.

Education Management

Responsibilities

Maintains student records as shall be required for grades ECE-4

Oversees online registration via the student information management program for grades ECE-4

Assists with scheduling of kindergarten registration

Oversees out of district records for grades ECE-4

Enters special education and speech records into the student information management program for grades ECE-4

Monitors the unfilled absences report each morning and works with building administrators to make adjustments as needed

Emails daily staff attendance to District 51

Maintains the building laminator and orders necessary supplies

Orders teacher supplies and materials with purchase orders and maintain records of such

Works with the Crisis Management Team to update the Crisis Management Plan books

Updates maps and phone routing lists for the CPS building

Coordinates with vendor for school pictures

Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, and all-call program

Performs office routines and practices associated with a busy and productive office

Receives and routes incoming calls and distributes mail

Assists with the outside student support programs such as Weekend Snack-Pacs

Assists with guest and substitute teacher check-in and check-out using the visitor screening program

Assists in maintaining building calendars for scheduled events

Assist PTO for special events

Assists nurse when needed

Enrolls and exits students throughout the year

Enters intervention student data into Educlimber

Enters intervention Title I information in Skyward

Serves as a backup to the CPS 10 month administrative assistant when necessary

Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school

Performs other related tasks as assigned by the principal/assistant principal and other district office administrators as designated by the superintendent

Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district

Qualification

High school diplomaAssociate’s degreeJudgementOrganizational skillsConfidentiality

Required

Minimum of a high school diploma or GED equivalent

Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical