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Groundswell · 2 months ago

Project Control Administrator

Reston, VA

Full-time

Hybrid

Entry, Mid Level

$60K/yr - $110K/yr

2+ years exp

Groundswell is a premier technology integrator committed to solving complex challenges for federal agencies. The Project Control Administrator provides administrative and operational support to a Defense Intelligence Agency program, ensuring efficient coordination and compliance across multiple workstreams.

Software

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage administrative processes within DIA government facilities in accordance with agency policies and security standards

Coordinate onboarding and offboarding of project team members, including account requests, access badges, equipment assignment, and facility orientation

Liaise with DIA facility and security officers to ensure compliance with visitor and personnel management procedures

Track and maintain documentation for annual cybersecurity and compliance training for all project team members

Monitor training completion and coordinate with DIA COR and Security Offices to ensure team compliance with DIA training and certification standards

Support audit readiness and maintain training records for contract and security inspections

Schedule and coordinate meetings, briefings, and secure conference room reservations within DIA facilities

Manage visitor access lists and ensure all meeting logistics comply with security requirements

Provide on-site coordination for technical and administrative support during high-level meetings

Record, format, and distribute meeting minutes summarizing discussions, action items, and follow-ups

Maintain the project’s official documentation repository, ensuring version control and secure storage

Assist in the preparation of project reports, deliverables, and correspondence as required by the PMO

Qualification

Government facility operationsSecurity protocolsMicrosoft Office SuiteCybersecurity training trackingSharePoint knowledgeProfessional demeanorOrganizational skillsWritten communicationVerbal communicationAttention to detail