Legends Global · 2 weeks ago
Executive Assistant/HR Designee
Laredo, TX
Full-time
Onsite
Entry Level
2+ years expLegends Global is the world’s leading venue management company and producer of live event experiences. The Executive Assistant/HR Designee will provide administrative support to the General Manager and assist with various human resources functions, ensuring compliance with policies and regulations.
HospitalityMarketingSports
Responsibilities
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director or Manager
Composes and types routine correspondence
Organizes and maintains file system and files correspondence and other records
Answers and screens Director's/Manager's telephone calls and arranges conference calls
Coordinates Director's/Manager's schedule and makes appointments
Greets scheduled visitors and directs to appropriate area or person
Arranges and coordinates travel schedules and reservations
Conducts research, and compiles and types statistical reports. Completes monthly facility reports
Coordinates and arranges executive staff and other meetings, prepares agendas, reserves, and prepares meeting location, and records and transcribes minutes of meetings
Makes copies of correspondence or other printed materials
Prepares outgoing mail and correspondence, including e-mail and faxes
Orders and maintains supplies and arranges for equipment maintenance
Follows ASM Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment
Administers various Human Resources plans and procedures for all facility personnel
Performs recruitment activities. Writes and places advertisements. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientations
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting
Coordinates training or trains Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment. Coordinates training or trains employees in ASM Global Customer Service Training
Advises management in appropriate resolution of employee relations issues. Advises the corporate office of EEOC complaints and other employee relations problems
Responds to inquiries regarding policies, procedures, and programs
Administers performance review and salary administration program
Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility
Investigates accidents and prepares reports for insurance carrier
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations
Qualification
Required
High School Diploma or G.E.D required
Two years related administrative or HR experience
Ability to use all office equipment
Ability to type a minimum of 50 words per minute
Ability to prioritize tasks and handle multiple assignments at once
Ability to function well in a high-paced and at times stressful environment
Good communication, problem solving and organizational skills
Excellent customer service skills and public relations skills
Excellent time management skills with a proven ability to meet deadlines
Proficient in Microsoft Word, Excel, and PowerPoint with the ability to learn new or updated software as needed
Preferred
Bachelor's Degree in Business Administration/Human Resources related field preferred
Benefits
Life, health, dental and disability insurances
Pension plans
Vacation
Sick leave
Leave of absence
Employee assistance
Company
Legends Global
Legends Global is the premier partner to the world's greatest live events, venues and brands.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2017-05-04Series Unknown
Leadership Team
Shervin Mirhashemi
Chief Executive Officer
Scott Aronsky
Chief Financial Officer
Recent News
2025-12-05
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