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Barnes & Noble, Inc. · 2 months ago

Payroll Tax Analyst

Westbury, NY

Full-time

Onsite

Mid Level

$80K/yr - $90K/yr

3+ years exp

Barnes & Noble, Inc. is seeking a Payroll Tax Analyst responsible for managing payroll tax filings, troubleshooting tax issues, and providing support to internal departments. The role involves processing payroll, reconciling discrepancies, and participating in system upgrades related to payroll.

Retail

Responsibilities

Control and balance payroll tax filings

Prepare payroll tax wire transfers and check requests and balance all federal, state and local taxes to the year to date figures. Maintain tax spreadsheets in order to ensure accurate and timely submission of the quarterly and annual tax reconciliations

Complete and remit state quarterly and annual tax withholding reconciliation schedules

Review weekly tax withholding report and tax error report for possible tax set-up discrepancies and make appropriate corrections to employee tax records

Assist the Payroll Manager in testing and reviewing PeopleSoft tax upgrades

Upgrade state tax remittance from a manual check process to an electronic wire transfer process in coordination with the Cash Management department

Prepare, reconcile and file payroll taxes including year-end tax reporting

Prepare the quarterly and annual states’ tax withholding reconciliation returns. Confirm the payments remitted to the tax reports

Prepare a check request if additional remittance is required. Compose correspondence if a tax refund is due

Prepare the states’ annual employee wage reporting return for all 5 corporations

Reconcile states’ taxable gross and tax withheld to the tax report and remittance schedule

Process PeopleSoft’s annual state sqr for the wage detail online. Prepare the information, including the states’ specific requirements for receipt

Troubleshoot tax inquiries and issues

Investigate, resolve and respond to all tax agency inquiries

Update the online Tax Filing User Manual

Research Corporate Tax Department inquiries and provide documentation and schedules for tax audits

Review daily Default Tax Report and correct changes

Monitor state unemployment rates

Review all state unemployment rates and, in coordination with our Unemployment Administrator, make recommendations for the establishment of a “merge” account or a voluntary contribution to achieve a favorable rate

Maintain state unemployment rates in PeopleSoft

Liaison with internal departments regarding payroll tax inquiries

Contact local tax agencies as new stores open to ensure proper withholding of the various city, county and school district taxes

Process and analyze payroll data for accuracy, completeness, and compliance with company policies and legal regulations

Ensure timely and accurate payroll transactions including salaries, benefits, bonuses, taxes and deductions

Reconcile payroll accounts to ensure accuracy and identify discrepancies

Prepare reports on payroll activity, analyze payroll data, and identify areas for improvement

Support Year End Processing; ensure accuracy of W2s and process any necessary W2 corrections

Participate in system upgrades or changes related to payroll and recommend process improvements

Qualification

Multi-state tax reportingPeopleSoftPayroll processingExcelMasterTaxAnalytical skillsCommunication skillsOrganizational skillsAttention to detailConfidentiality

Required

College degree plus a minimum of 3 – 5 years of experience within the payroll function, or the equivalent years of experience is required

Thorough knowledge of multi-state tax reporting and filing procedures & deadlines

Thorough knowledge of multi-state payroll law and ability to resolve issues at the employee level

Ability to analyze and critically review payroll issues and processes

Excellent verbal and written communication skills, and organizational skills

Strong attention to detail and commitment to accuracy

Proficiency in Excel

Excellent organizational skills; ability to prioritize and meet deadlines

Ability to maintain confidentiality and handle sensitive information

Preferred

Experience with PeopleSoft and MasterTax a plus

Company

Barnes & Noble, Inc.

Glassdoor3.8

Barnes & Noble proudly serves America with approximately 600 bookstores across all fifty states, and are busy opening newly designed stores in communities nationwide.

Founded in 1917

New York, US

10001+ employees