International Architects Atelier · 2 months ago
Office Manager
Kansas City, MO
Full-time
Onsite
Mid LevelInternational Architects Atelier (IAA) is a distinguished, award-winning design firm founded in 1988 and headquartered in Kansas City. They are seeking a highly organized and detail-oriented Office Manager to oversee administrative and financial operations, ensuring the firm runs efficiently and effectively.
ArchitectureProfessional Services
Responsibilities
Manage the full A/P cycle: Entering and paying bills in QuickBooks, cutting check payments, and processing mailed/EFT payments
Issue checks to reimburse employee expenses
Prepare and issue invoices and send them to clients
Entering and receiving payments for invoices in QuickBooks
Prepare deposit slips and track payments received, ensuring proper filing
Keep track of invoicing status and consultant payments according to contract/fee proposals
Manage payroll processing via QuickBooks Assisted Payroll
Review and approve employee timesheets using eBillity and sync with QuickBooks
Process and track payroll liabilities
Coordinate with the CPA
Perform monthly bank reconciliations in QuickBooks
Produce critical financial reports, including cash flow/income projection, expenses, accounts receivable (A/R) aging, and project hours vs. fee
Work with the CPA on quarterly and end-of-year financials
Create and maintain accurate records for new customers and vendors in QuickBooks
Process comprehensive new hire paperwork
Manage initial new hire orientation
Maintain employee records in both QuickBooks and hard files
Coordinate enrollment for employee benefits
Renew all necessary insurances
Maintain all office and professional licenses
Manage and draft essential project documentation
Maintain high standards for office presentation and ensuring equipment performance
Manage incoming and outgoing correspondence: collecting, sorting, distributing, and processing all mail
Manage and maintain all office filing systems
Maintain and update the office mailing list/contact list/product library
Manage general office supplies inventory and ordering
Manage light kitchen duties
Serve as the welcoming voice of IAA by answering and transferring incoming phone calls
Qualification
Required
A College degree from an accredited four-year university, preferably in a related field such as Business Management, Accounting, Communications, or Architecture
Proven proficiency with QuickBooks (or similar accounting software) and payroll management
Exceptional organizational skills and a meticulous attention to detail
Excellent written and verbal communication skills are essential
Ability to handle confidential information with the utmost discretion and Integrity
Proactive, self-motivated, and capable of managing multiple priorities effectively
Benefits
Excellent benefits
Competitive compensation
Company
International Architects Atelier
International Architects Atelier is an design studio offering architecture, interiors, master planning, and historic restoration.
Founded in 1988
11-50 employees
Funding
Current Stage
Early StageRecent News
2025-05-17
Seattle TechFlash
2025-04-21
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