The Institutes ยท 1 day ago
Executive Assistant
Malvern, PA
Full-time
Onsite
Mid Level
3+ years expThe Institutes is a not-for-profit organization located in Malvern, Pennsylvania, that focuses on risk management and insurance education. The Executive Assistant will provide essential administrative support to business unit leaders, managing calendars, coordinating meetings, arranging travel, and assisting with expense reporting.
Higher Education
Responsibilities
Manage complex calendars, coordinate meetings, and schedule appointments, sometimes across multiple time zones
Arrange travel, including itineraries, accommodations, and logistics
Prepare and process expense reports, purchase orders, and other administrative documentation
Draft, proofread, edit correspondence, presentations, and reports
Proactively anticipate needs of supported business unit leaders and make recommendations for more efficient and effective processes
Partner with business unit leaders and/or the Chief of Staff to support departmental initiatives and projects
Handle requests for information in a professional and timely manner
Maintain high level of confidentiality through all work assignments
Qualification
Required
College degree or equivalent professional experience preferred
3+ years of experience supporting executive level individuals, preferably supporting multiple executives or business units
Exceptional organizational, time management, and multitasking skills
Excellent verbal and written communication skills with a professional demeanor
Strong technology skills in the Microsoft Office Suite and virtual collaboration tools like Teams and Zoom
Proven ability to manage confidential information and interface with leadership
Benefits
401(k) plan with company contribution up to 16%
Generous time off package that includes paid vacation days , personal days, sick days, and holidays
Paid maternity and parental leave
Tuition reimbursement
Medical, dental, vision, and prescription coverage
Free lunch every day when working on campus
Onsite fitness center
A beautiful 1.25-mile walking path!
Company
The Institutes
The Institutes are the leading provider of risk management and insurance education and resources through our global ecosystem of 18 brands and affiliates.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase