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Cvent · 2 months ago

Senior Associate/Planner, Meetings & Events

Tysons Corner, Virginia

Full-time

Onsite

Mid, Senior Level

3+ years exp

Cvent is a leading meetings, events, and hospitality technology provider with a global presence. The Meetings & Events team is seeking a Senior Associate Planner to manage and execute various internal and external company events, ensuring all logistics are handled efficiently while fostering strategic partnerships.

FinanceFinancial ExchangesFinancial Services

H1B Sponsor Likely

Responsibilities

Coordinate and execute internal and external company events with oversight from Meetings & Events Leadership

Perform all event logistics including but not limited to event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc

Implement project work plans, staff timelines, milestone and goal setting, cross team coordination, deadlines met

Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities across the organization

Develop & maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings

Source for venues and vendor using RFP’s, lead supplier selection, and maintaining vendor relationships post contract completion

Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations

Manage and support visa management processes and spend reconciliation

Qualification

MeetingEvent executionSourcingSupplier coordinationProject managementFood & Beverage experienceContract executionCvent Event ManagementNegotiationHigh computer literacyCommunication skillsCreative thinkingTeam player

Required

Bachelor's Degree

3-5+ years of current relevant meeting and event execution experience required

Experience with project management and cross team coordination skills across levels, geographies, and culture

Ability to work on multiple projects and events simultaneously

Excellent written and verbal communication skills

Self-motivated able to work alone and team player with ‘roll up your sleeves' attitude and record of experience in high-intensity, evolving, team-based environments

Food & Beverage experience a must

Sourcing and supplier coordination experience a must

High degree of computer literacy and proficient in Microsoft Office suite

Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines

Preferred

Experience with sponsorships / partnerships is a bonus

Experience planning tradeshows is helpful

Contract execution & negotiation skills a plus

I. knowledge and use a plus

Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur and Salesforce a plus

Company

Cvent

Glassdoor3.8

Join #CventNation! www.cvent.com/careers What We Do: Cvent is a global market-leading meetings, events, & hospitality technology provider.

Founded in 1999

Sydney, New South Wales, AUS

1001-5000 employees

https://ey.cvent.com/events/ey-foundry/event-summary-1da29c256933470b9b6e1baaf996fba2.aspx

H1B Sponsorship

Cvent has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (24)

2024 (44)

2023 (32)

2022 (39)

2021 (65)

2020 (55)