ASRC Energy Services, LLC · 2 months ago
PSI Administrative Assistant KOD
Kodiak, Alaska, United States
Full-time
Onsite
New Grad, Entry LevelASRC Energy Services, LLC is dedicated to providing quality services in the energy sector. They are seeking a PSI Administrative Assistant to handle accounting duties, assist customers, and support the day-to-day operations of the Terminal.
ConsultingEnergyOil and Gas
Responsibilities
Assist customers by taking orders via telephone, radio, or in person and communicating their needs to appropriate personnel when necessary
Assist customers with mail, freight, phone, faxes, coffee, invoicing, payment and vehicle requests
Check to be sure customers’ accounts are in good standing before goods and/or services are provided
Obtain customer’s purchase orders as needed before goods and/or services are provided
Obtain pertinent information and prepare customer service orders for billing
Record and disseminate credit card payment information
Assist site managers with correspondence, spreadsheets, databases, etc. as needed
Responsible for the daily balancing of cash drawer and plant sales
Process daily bank deposit slips
Responsible for the daily input and balancing of truck sales
Process customer orders and/ or payments over the phone or in person
Research customer accounts for discrepancies as needed
Work Saturday’s in rotation with other office staff
Trouble shoot discrepancies in daily work
Daily filing of invoices and delivery tickets
Assist Drivers with customer questions
Use radio or phone to give customer fuel orders to Drivers
Participate in inventory control and quarterly counts
Ensure that customers receive outstanding service by providing a friendly environment
Participate in all required training
Able to follow instructions, prioritize and organize
Participate in emergency oil spill response situations
Other Duties as assigned
Qualification
Required
High School Diploma or Equivalent
Working knowledge of Microsoft Applications (i.e. Excel, Word)
Ability to communicate with vendors and customers in a diplomatic and professional manner
Working knowledge of basic collection policy and techniques
Ability to perform multiple projects and effectively prioritize workload
Must be able to maintain confidentiality as warranted
Demonstrate effective team-player skills
Knowledge and proficiency in basic accounting function/principles
Ability to operate basic office equipment such as computers, 10-key, printer etc
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively with other employees and customers
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
The employee is regularly required to talk or hear
The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel
The employee is occasionally required to stand, walk, climb or balance
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
Specific vision abilities required by this job includes the ability to adjust focus
Company
ASRC Energy Services, LLC
ASRC Energy is the largest service provider on the North Slope. We are the Arctic's technology service provider.
Founded in 1985
1001-5000 employees
H1B Sponsorship
ASRC Energy Services, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Christine Resler
President and Chief Executive Officer
Christopher Warner CSP, SMS, OHST
Chief Operating Officer
Company data provided by crunchbase