UT Southwestern Medical Center · 2 months ago
Department Administrator, Cecil H. and Ida Green Center for Reproductive Biology Sciences
Dallas, TX
Full-time
Onsite
Senior Level
6+ years expUT Southwestern Medical Center is a world-renowned medical and research center committed to excellence and innovation. The Department Administrator will partner with the Department Chair and other leaders to oversee the operations and strategic planning of the department, focusing on budget planning, human resource utilization, and coordination of activities.
Health CareHospitalMedical
Responsibilities
Provides strategic leadership, oversight and management over all aspects of the day-to-day administration of the department; works in close collaboration with departmental leadership to implement strategic and operational plans. Participates in departmental strategic planning to ensure that the developed goals align with the organization's goals and contribute toward cost containment and maximizing research productivity
Supports and partners with the Chief Operating Officer for Academic Affairs on School of Medicine and Health System goals and other administrative and financial issues
Manages administrative matters related to the development of new and existing programs; conducts on-going analyses of operational functioning within the department, develops and implements new or amended procedures as needed; develops quantitative metrics to measure the financial and operational impact of decisions and actions; oversees all office and research space assignments and prioritization of capital requests, including equipment and space renovations
Advises the department and institution on fiscal matters; ensures fiscal control through a reliable system of expenditure and revenue management; provides support to leadership in managing and monitoring individual financial management issues; monitors budget and fiscal performance, recommending corrective action where appropriate; prepares and analyzes financial reports; sets up and monitors appropriate internal control practices; provides accurate up-to-date financial information to Department Chair/Center Director and departmental leadership to support the successful financial management of the department
Oversees departmental human resource activities including, but not limited to, recruitment, interviewing, selection, visa management, salary analysis and sourcing, disciplinary actions, leave administration, employee development, and performance evaluations of classified staff, faculty, trainees, and fellows
Creates and develops business plans and models and proposes changes associated with funding lines, departmental research and educational activities, and faculty compensation where appropriate; helps to educate department leadership in management and strategic planning for research and educational programs; facilitates partnerships and strategic alliances for research expansion and engagement with the community
Directs the administration of the research enterprise within the department; directs grant administration, recommends and develops new grant funding and supports the preparation of major research proposals from a financial and administrative perspective
Oversees the administrative component of the promotion and tenure and faculty appointment process and ensures the department is following the appropriate policies working in partnership with the School of Medicine Dean's Office
Develops programs and standards of performance to continually measure and evaluate safety, service and quality improvement; monitors standards through the implementation of training, allocation of resources and application of corrective actions as necessary
Provides administrative direction to the educational programs of the department under the direction of the Chair/Director; supervises appropriate staff and provides coordination and oversight of educational functions
Provides administrative direction to the research support of the department; in collaboration with the Chair/Director, ensures compliance with institutional guidelines and state and federal laws
Represents the Chair/Director in his or her absence on administrative and fiscal matters
Consistently attends meetings and has an institutional minded view when representing the department on administrative and financial issues. Establishes and maintains working relationships with organizational peers, serves on committees, ensures that department responds to institutional requests and completes projects in a timely fashion
Sets a tone of "service excellence" for the department and is collaborative in nature focusing on data based decision-making
Performs other duties as assigned
Qualification
Required
Education Bachelor's Degree in Business Administration or related field
Experience 6 years of directly related experience with Bachelor's Degree with and 3 years in supervisory/management capacity Applicants without the stated preferred degree, but with significant additional related experience may be considered
Work requires demonstrated ability in team building and management skills
Work requires demonstrated leadership qualities
Work requires strong financial and analytical skills
Work requires ability to prioritize and manage multiple, complex issues
Work requires excellent interpersonal skills
Preferred
Education Master's Degree in Business or Healthcare Administration
Experience 8 years of directly related experience with Master's Degree with at least and 4 years in supervisory/management capacity
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
2025-12-26
Medical Xpress - latest medical and health news stories
2025-12-24
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