Apply on Employer Site

HNTB · 2 months ago

IT Procurement Specialist I

Kansas City, MO

Full-time

Onsite

Entry Level

4+ years exp

HNTB is a company that delivers solutions for complex infrastructure projects across the country. The IT Procurement Specialist I will manage the lifecycle of IT assets, optimize value, control costs, and ensure compliance with regulatory requirements while maintaining vendor relationships and accurate asset records.

ConsultingLegalReal Estate

Growth Opportunities

No H1B

Responsibilities

Executes IT procurement activities for one focus area (Telecom, Hardware, or Software) in a cost-effective manner while delivering a high level of customer service. Provides feedback to end users for products and services. Ensures IT orders adhere to supplier agreements and contracts and reports any nonconformance

Performs reconciliation and check request procedures. Codes and processes invoices related to the Corporate and IT related account codes

Maintains best practices for asset life cycle management in line with corporate, environmental, and technical policies

Utilizes the asset management system to maintain IT asset records, including addition of new assets, updates to existing assets, or removal of assets no longer owned by the firm

Maintains records of status for various hardware and software and monitors HNTB employee utilization and compliance. Functions in a backup capacity to download new software and software updates

May set up web hosting accounts/sites and manages contracts/billing

Assists in the ongoing management of the HNTB Service Catalog

Updates existing forms, creates new forms, and deletes obsolete forms

Learns the processes for statements of work (SOWs), requests for information (RFIs), requests for quotations (RFQs) and requests for proposal (RFPs)

Tracks obligations, deliverables and contract change notes

Responds to software vendor audits, license validation requests, and internal audit requests

Performs other duties as assigned

Qualification

IT procurementAsset managementFinancial accountingVendor managementContract managementCommunication skillsOrganizational skillsProblem-solvingAttention to detail

Required

Bachelor's degree in Computer Science, Finance, Accounting, IT, Engineering, Business Management, or related degree, or

In lieu of education, 4 years computer science, finance, accounting, IT, engineering, business management or related experience

Has foundational procurement and accounting knowledge as well as a basic understanding of PO systems

Develops comprehension of working agreements such as SOWs and how details outlined in contracts and/or agreements impacts budgets and the general ledger

Develops basic knowledge of procurement activities related to telecom, hardware, or software used within the IT procurement team

Preferred

Demonstrated communication skills with a proven ability to understand key concepts and communicate effectively with technical staff, business stakeholders and management. Team player

Organization skills, data processing, problem-solving and quality management skills

Experience in process formulation and improvement. Challenges current methods and seeks alternatives

Strong financial accounting and reporting practices applicable to IT assets, costs and risks

Understanding of strategic business objectives and the ability to drive results towards those objectives

Spontaneously recognizes and resolves issues

Attention to detail, accuracy, process-oriented and organized

Demonstrates appropriate BE Characteristics in accordance with HNTB expectations