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Carle Health · 2 months ago

HR Executive Assistant - Admin

US-IL-Champaign

Full-time

Onsite

Senior Level

$20.36/hr - $32.98/hr

5+ years exp

Carle Health is a healthcare system with nearly 16,600 team members, and they are seeking an HR Executive Assistant to provide administrative support to four executives. The role involves managing schedules, making travel arrangements, and preparing presentation materials while maintaining confidentiality and exercising discretion.

Hospital & Health Care

Responsibilities

Performs administrative office duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement

Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings

Manages access to the executive by screening calls and visitors to determine appropriate course of action

Uses judgment and independence to make changes to schedules and matters of the executive

Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities

Plans and organizes retreats, conferences and/or annual meetings for the executive

Makes travel arrangements as needed

Locates and assembles information for various reports and conferences

Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting

Qualification

Executive Assistant experienceCustomer service skillsPresentation materials developmentScheduling managementMeeting minutes preparationConfidentialityProblem-solving

Required

High School Diploma or G.E.D

5+ years of Executive Assistant experience

Excellent customer service skills

Ability to maintain confidentiality

Ability to exercise discretion and judgment

Independently researches, develops and composes presentation materials and correspondence

Manages access to the executive by screening calls and visitors

Ability to make changes to schedules and matters of the executive

Ability to prevent scheduling conflicts or anticipate and resolve conflicts

Plans and organizes retreats, conferences and/or annual meetings

Makes travel arrangements as needed

Locates and assembles information for various reports and conferences

Organizes and assimilates documents for meetings

May attend meetings to prepare minutes of the meeting

Benefits

Comprehensive benefits package

Company

Carle Health

Glassdoor3.6

Carle Health is a vertically integrated system with a bold but simple mission: to be the trusted partner in all healthcare decisions for everyone who depends on it.

Founded in 1946

Urbana, IL, US

10001+ employees