Blueprint Studios · 2 months ago
Program Coordinator I
South San Francisco, CA, US
Full-time
Onsite
Entry Level
$22/hr - $24.50/hr
2+ years expBlueprint Studios is a nationally renowned special event design, production and rentals firm known for its expertise in establishing industry trends. The Program Coordinator I provides direct administrative support to Account Managers and serves as a liaison between Sales and multiple departments, ensuring effective communication and coordination of events.
Health CareMedical
Responsibilities
Serves as the administrative liaison between operations and sales
Acts as the client contact as instructed
Coordinates and schedules the calendar of their assigned sales representative(s)
Possesses comprehensive knowledge of company inventory and pricing
Maintains maximum proficiency in the company rental software and the client database management system
Manages event order life cycle (contract creation, distribution, revisions, client communication, invoicing, etc.)
Coordinates and communicates with the Showroom Coordinator to schedule requested client showrooms
Works in close conjunction with all Operational Departments to ensure event success
Creates, revises and distributes written client contracts both externally and internally
Maintains standardized client files
Coordinates sub-rentals with approved vendors
Proactively resolves inventory conflicts as needed
Reviews and approves quality control discrepancies as requested
Responsible for client invoicing and collecting payments in accordance with company policies and procedures
Maintains consistent post-event follow-up including 'Thank You' cards and gifts
Actively participates in production meetings providing clarification to upcoming events
Maintains comprehensive knowledge of event process flow (Order Stages)
Proactively prevents errors and solves problems in all areas of responsibility
Displays a high degree of confidentiality, professionalism, and emotional maturity at all times
Leads on site event installations, strikes, venue walk-throughs, and showrooms as needed
Assists with special projects as directed
Assists with one or more sales representatives
Other duties as assigned
Qualification
Required
GED or High School Diploma required
Fully business software literate (MS-Office Suite)
Must be able to manage multiple concurrent tasks and priorities with accuracy
Must have exceptional organizational skills
Possesses exemplary written and verbal communication skills
2 years with previous administrative coordinator experience (related experience preferred)
Preferred
AA or BS Degree highly preferred
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Pet Insurance
Company-paid life insurance with additional insurance available
Short & Long-term Disability Insurance
Accidental and Critical Illness Insurance
401k Plan
Employee Assistance Program (EAP)
Employee Discounts
A Great Team Environment!
Company
Blueprint Studios
Blueprint Studios is one of the largest special event design and rental firms in the San Francisco Bay Area, operating both nationally and internationally, with a second office and showroom in Las Vegas Our team takes pride in being a specialized, trend-setting, and award-winning event design company.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase