Apply on Employer Site

Integrity · 2 months ago

Director of Events

Addison, TX

Full-time

Onsite

Lead/Staff, Director/Executive

3+ years exp

Integrity Marketing Group is a leading independent distributor of life, health, and wealth insurance products. They are seeking a Director of Events to support and coordinate meetings and conferences, ensuring tasks are delivered professionally and in line with organizational goals.

AdvertisingDigital MarketingInsuranceMarketing

Responsibilities

Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting

Work on multiple national meetings, both small and large-scale conferences and events simultaneously

Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc

Create and send event marketing communications via email, web, print

Send and track correspondence with speakers and sponsors/exhibitors

Coordinate creation of event agenda

Organize and manage event registration platform pre/during/post event

Project manage deliverables with all team members to help ensure deadlines are met

Prepare banquet event order (BEO) information with event venues

Coordinate travel, lodging and expenses for participants traveling to meetings

Create and manage budgets and collection of registration, sponsorship income and exhibit fees

Work directly with registrants on problems and inquiries, providing excellent customer service

Develop and maintain solid relationships with exhibitors/sponsors

Coordinate with marketing team on event materials and signage

Oversee meeting preparation, supplies ordering and packing/shipping of event materials

Coordinate with events and recognition teams to source and organize event recognition

Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national meetings requiring flexibility in schedule

Data entry and daily administrative functions

Create invoices and receipts as requested, track expenses for event budget reconciliation

Create and analyze online evaluations/surveys and prepare post-event reports

Other duties related as assigned by the Supervisor/Executive Team

Qualification

Event planningVendor negotiationBudget managementMicrosoft OfficeProject managementCustomer serviceHTML knowledgeCertified Meeting PlannerTeam collaborationWritten communicationVerbal communicationAttention to detailTime management

Required

Minimum completion of a bachelor's degree

Minimum 3 years event/meeting coordination experience required

Innovative and resourceful; actively seeks opportunities to improve meetings and events

Experienced at negotiating and building partnerships with vendors

Exceptional client service skills and enjoys working with the public

Strong time management skills and ability to manage concurrent tasks efficiently

Superior attention to detail; first class organizational skills

High energy, positive, professional attitude, pride in work product

Strong computer skills to include Microsoft Office and experience using cloud-based project management tools

Basic web design experience and/or knowledge of HTML

Excellent written and verbal communication skills

Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed

Preferred

Certified Meeting Planner (CMP) a plus, but not required

Benefits

Medical/Dental/Vision Insurance

401(k) Retirement Plan

Paid Holidays

PTO

Community Service PTO

FSA/HSA

Life Insurance

Short-Term and Long-Term Disability

Company

Integrity

Integrity is a leader in providing holistic life, health and wealth planning and solutions designed to help Americans prepare for the good days ahead.

Founded in 2006

Dallas, Texas, USA

5001-10000 employees