KIPP Capital Region Public Schools · 2 months ago
Operations Coordinator (Immediate & 26-27 SY)
Albany, NY
Full-time
Onsite
Entry Level
$58K/yr - $63K/yr
1+ years expKIPP Capital Region is part of a national network of high-performing public Charter Schools committed to creating academically excellent students. The Operations Coordinator will support the school operations team in day-to-day activities, including logistical support, facilities management, and student information management.
Primary/Secondary Education
Responsibilities
Provide logistical support and coordination to the Director of Operations for school activities involving staff, parents, and students
Be the first responder to teacher calls for support in the classroom
Support planning and execution of school-wide events and fundraisers
Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as the Director of Operations & Operations Manager assigns
Support the School Nutrition Program when needed (e.g., meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection)
Aid in daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance
Assist in achieving a high ADA by communicating attendance expectations to families and assisting in other activities
Supports all school-based communication systems (i.e., PowerSchool)
Organizes, secures, and maintains pristine office space and environment
Oversees completion of all facilities requests submitted at the school
Coordinates with janitorial day porter regarding daily janitorial needs
Ensure trash removal/recycling and copier requests are managed efficiently
Assists in preparing facilities for the upcoming school year (e.g., bulletin boards, signage)
Builds relationships with families to keep them well-informed and support their needs
Translates and distributes school correspondence, including but not limited to letters, memos, and weekly bulletins
Assists in translating parent meetings, including Individualized Education Plan (IEP) meetings
Works within the student database to ensure that all students' emergency medical and contact information is up-to-date
Works within the student database to ensure the school has complete and current immunization records for all students
Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and the community
Supports the collection of student interest forms
Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes)
Assists in the distribution and collection of enrollment packets to families of admitted students
Perform other duties as outlined by the Director of Operations
Complies with all charter, federal, state, and local laws and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services
Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives
Qualification
Required
High School Diploma/GED required
At least one (1) year of experience working directly with students, preferably in the charter, private, or public school environment
Experience in proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
Ability to work a flexible schedule outside of regular business hours
Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives
Prolonged periods spent sitting at a desk and working on a computer
Must be able to access and navigate all areas of the school and other facilities as needed
The employee needs to read, write, and speak English fluently
While performing the duties of this job, the employee is required to stand, walk, sit, use fingers to type, handle or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance; stoop/bend and reach, kneel, crouch or crawl; talk, hear
Dexterity requires writing and operating standard office machines such as computers, printers, copiers, fax machines, phones, and calculators
Ability to occasionally lift and move up to 20 pounds
Preferred
Bachelor's Degree from an accredited College or University is preferred
Prior experience working in schools and urban communities is preferred but not required
Benefits
Generous time-off
Industry-leading medical, dental, and vision coverage
Aggressive employer 403(b) contribution match
Childcare benefits
Unparalleled work/life integration
Casual dress code
Relocation stipend (conditions apply)
And so much more!
Company
KIPP Capital Region Public Schools
Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose- college, career, and beyond- so they can lead fulfilling lives and build a more just world.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Stephanie Valle
Chief Executive Officer
Johanna Martin
Associate Chief Operating Officer
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