KAI Partners, Inc. ยท 2 months ago
Administrative Assistant - On-Site
Roseville, CA
Full-time
Onsite
Entry Level
$22/hr - $28/hr
1+ years expKAI Partners, Inc. is a Northern California-based small business that offers world-class management consulting and technology services. They are seeking an Administrative Assistant who will manage incoming communications, maintain office operations, and ensure a welcoming environment for visitors.
Information ServicesInformation Technology
Responsibilities
Greeting and directing visitors; providing general company information, ensuring a welcoming and professional front-office environment
Receiving, sorting, and distributing incoming mail and packages; preparing and sending outgoing correspondence
Monitor department-level email inboxes and route emails to the proper person
Scanning, organizing, and maintaining both digital and hard copy filing systems; ensuring accuracy, version control, and compliance with document retention policies
Coordinating travel arrangements and supporting event logistics for staff and leadership teams
Coordinating and arranging meetings, including scheduling, preparing agendas, assembling materials, taking minutes, and following up on action items; reserving conference rooms and ensuring technology setup
Maintaining office supply inventory; forecasting needs, tracking orders, managing vendor relationships, and reconciling related invoices
Overseeing general office maintenance and appearance; coordinating with building management, vendors, and IT for repairs and facility support
Assisting with onboarding of new staff, setting up and shipping workstations, preparing orientation materials, scheduling training sessions, and ensuring smooth transitions for new hires
Handling confidential and sensitive information with discretion, maintaining compliance with HR and data privacy standards
Participating in special projects such as policy updates, office moves, event planning, or process improvement initiatives
Data entry and word processing
Assist in timesheet collection and filing
Perform other duties, as assigned
Qualification
Required
Strong written and verbal communication skills
Excellent organizational and problem-solving abilities
Ability to manage multiple priorities and deadlines independently
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication platforms (CMS, CRM, intranet)
Initiative, flexibility, and willingness to learn new skills
Associate's degree (A.A.) or equivalent from a two-year college or technical school; or a minimum of one year of related experience and/or training; or equivalent combination of education and experience
Benefits
Comprehensive benefits package
Company
KAI Partners, Inc.
KAI Partners, Inc. believes a business succeeds by the hard work of its employees.
51-200 employees
H1B Sponsorship
KAI Partners, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (2)
Funding
Current Stage
Growth StageRecent News
Sacramento Business Journal
2025-02-03
Company data provided by crunchbase